Office Administrator Location: Tunbridge Wells, Kent Job Status: Permanent Key Responsibilities: Onboarding Administration: Assist in the employee onboarding process, including the preparation of offer letters and employment contracts. Background Screening: Help to manage background screening checks, identifying alerts and discrepancies that may affect candidate suitability. Right to Work Coordination: Help to ensure all new starter documents are valid and properly verified following the correct internal due diligence processes. Interview Coordination: Support Talent Partners in scheduling candidate interviews with hiring managers. HR System Management: Administer HR portal and manage ticketing, prioritising queries effectively. Candidate Liaison: Act as a key point of contact for candidates, hiring managers, and HR, providing updates and answering queries throughout the recruitment process. Confidentiality Maintenance: Handle sensitive information with discretion, ensuring privacy for candidates and clients. Record Keeping: Maintain accurate records within our internal system, Talos. Contractor Support: Provide administration support for contractor onboarding. Ad Hoc Duties: Exhibit flexibility by assisting with additional tasks as required. Experience Required: 6 months experience in customer-focused administrative roles; Excellent organisational skills with a keen eye for detail, capable of managing multiple tasks and prioritising effectively. Strong communication skills, both written and verbal. Customer-service mindset with a proactive problem-solving approach. Proficiency in Microsoft Office Suite and high level of IT literacy. Ability to maintain confidentiality and handle sensitive information with empathy and discretion. Capability to work independently and collaboratively in a fast-paced, cross-functional team environment. Working Pattern : A minimum of 3 days per week in our office in Tunbridge Wells, Kent.