1. Assist in establishing project management structures to ensure the right people are involved at the right time, thus providing the correct relationship between technical/maintenance issues and the service to be provided following construction, to ensure that the final product meets with the end user's needs.
2. Work in collaboration with members of the Project Design Team and clients to ensure projects, both pre and post contract, run smoothly and objectives are achieved.
3. Prepare specifications, drawings, and tender documents for the employment of consultants and contractors, ensuring that the Livewell's requirements are clearly defined and all relevant legislation and codes of practice are complied with, particularly those applicable to health and safety at work, for the successful completion of projects, using all available information technology and computer-aided design systems.
4. Evaluate and select the tender which will provide the best value for money for Livewell and NHS Partners.
5. Manage and oversee contractors as appropriate to ensure that technical/quality standards are maintained and implemented to maximize efficient allocation of resources. Guarantee compliance with legislation and codes of practice, ensuring that all requirements of the works are accomplished, so that good value for money is achieved.
6. Make at least weekly visits to the projects in contract, attending site meetings and advising and escalating any difficulties being encountered or likely to be encountered. Make recommendations both orally and in writing about any aspect of the works, including quality which do not conform with the plans, specifications, or schedules of works and other documentation that might be unsatisfactory for any other reasons of designs, work, or cost. Refer recommendations to scheme consultant/line manager for a decision on further instruction.
7. Continuously monitor work on site in accordance with the Contractors Risk Assessments and Method Statements (RAMS) and the CDM Construction Health and Safety Plan, and endeavor to ensure the safety of all persons affected by the works. Promptly report breaches to contractors and consultants in written form.
8. Examine, as far in advance as possible, all contract documents and drawings on individual schemes for discrepancies. Attend pre-contract meetings. Report on the performance of contractors and external consultants. Maintain an up-to-date knowledge and awareness of all relevant regulations, NHS HTM and HBN, British Standards, and Code of Practice and ensure compliance with Livewell's policies and Quality Management procedures.
9. Provide the project board and/or the property manager with current information indicating progress to ensure the successful completion of projects within agreed timelines and budgets.
10. In conjunction with the appropriate directorate finance manager, prepare and monitor spend profiles, providing ongoing cash flows to enable Livewell to compare actual against projected spend for all capital and revenue outlay.
11. Provide technical assistance with feasibility studies to enable users to forecast the cost of potential projects allowing Livewell to maintain a consistent development process.
12. Appraise new building and estates legislation and developments and incorporate them into specifications accordingly to ensure that Livewell meets its obligations at an acceptable level of risk, whilst providing good value for money.
13. Carry out all procedures in accordance with Livewell's standing orders and financial instructions to ensure good practice which meets with Livewell's requirements.
14. Assist or lead the contract administration of projects, issuing the relevant documentation as required to ensure that the terms and conditions of the contract are complied with.
15. To carry out other reasonable related duties fitting to the post as requested by the Property Manager or Finance Director to ensure that Livewell receives a robust project management service.
16. Prepare and attend snagging inspections and advise the schemes consultant prior to the issue of the Certificate of Practical Completion. Ensure that schedules of defects after handover are maintained and their rectification before the expiration of the defects liability period.
17. Witness on-site testing & commissioning and keep appropriate records of results.
18. Maintain records and data, operate and maintain information systems, and undertake general administrative tasks.
19. Plan own day-to-day work tasks.
20. Plan and organize complex activities requiring formulation and adjustments.
21. Manage external design consultants, where necessary, including provision of documentation for users' requirements, briefing consultants, procurement of design, management of fees, monitoring, and checking design solutions, prior to construction and installation.
22. Plan with the client and implement remedial measures (e.g., decanting / phasing activities) to ensure that projects can be carried out with minimum risk to staff, patients, and visitors.
23. Plan estates projects, including liaison with the service department end user, contractors, suppliers, etc.
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