Tetra Tech RPS Energy is adding an Operations Coordinator or Senior Operations Coordinator to our Explosive Engineering Services (EES) team. This role will be office based in our Poole office. We have flexible working opportunities, including part time roles, to ensure a balance of family and working life.
RPS EES specialise in managing and consulting on Unexploded Ordnance Risks both on land and within the marine environment. RPS EES supports clients by addressing both liabilities and health and safety requirements associated with detection, clearance and remediation of areas with explosive ordnance legacies. The marine team are looking for enthusiastic candidates who want to grow with the teams fast paced and expanding business.
Your Role:
The Operations Coordinator will work alongside the Technical Director, Project Managers and Consultants will have responsibilities across the following areas: Project Assistance, Logistics Planning and general Office Management.
* Project logistics, including planning of offshore personnel and travel booking, not limited to hotels, flights, trains and hire cars. This includes flexibility to respond to last minute travel and operational requirements, dealing with logistic emergencies and issues outside of office hours, as and when they arise.
* Updating International SOS Tracker with personnel movements around the globe.
* Preparing project documents for offshore / site personnel and regular communication to keep up to date with their availability and inform them of any suitable projects.
* Liaising with project management, clients, and contractors, supplying them with personnel documents and updates on logistics.
* Updating the team on operational activity via Teams, whiteboards, and Excel spreadsheets.
* Review of timesheets and invoices to confirm dates and details are correct and can be approved for the finance team to pay.
* Carrying out company induction and onboarding for new offshore site personnel in line with company induction process, including document control and updating of personnel files, including certificates, CVs, and personal data according to GDPR guidelines.
* Keeping the project management informed regarding absence, leavers, and personnel availability.
* Completion of pre-qualification questionnaires with company details, such as HSE, accounts and personnel stats, including company registration information. Including checking and updating procurement portals, including but not limited to SAP Ariba, EU Supply, Aconex.
* Preparation and proof-reading of reports, proposals, CVs, letters, and project documents as required, including project document control.
* Proactively supporting company Health and Safety initiatives.
Office Management:
* Answer the telephone professionally and courteously, transferring calls to the appropriate person or taking messages and passing these on promptly.
* Accept deliveries to the building, sign for packages and deliver or alert the appropriate person of their arrival.
* Approve office invoices, such as Gas and Electric, cleaning etc.
* Obtain quotes for any work/repairs which need to be carried out and manage contractors visiting the building i.e., fire alarm maintenance, cleaners, by arranging site visits, providing the required access and sign off paperwork.
* Ensure office supplies are kept up to date including refreshments and stationary.
* Maintain details of keys issued and Keyholder responsibilities for the office building.
Qualifications:
* Able to work under pressure and prioritise workload depending on what each day brings.
* Excellent communication skills (verbal and written).
* Must be confident speaking on the phone.
* Strong planning and organisational abilities, able to prioritise workload accordingly.
* Able to work independently to resolve a problem but know when to ask for support.
* Ability to remain calm under pressure.
* An understanding of project administration.
* Solid understanding and experience in Office 365 applications (specifically Word, Excel, PowerPoint, Outlook).
* Strong literacy and numeracy skills (GCSE Maths and English or equivalent).
Why Tetra Tech:
Tetra Tech RPS Energy has been a leader in the technical consultancy and operational support in the offshore wind and oil & gas industry since 1999. In 2023 we joined Tetra Tech, enabling us to combine our expertise with the reach and resources of a prestigious global organisation.
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in 550 locations around the world. Our reputation rests on the technical expertise and talent of more than 25,000 employees who are working together to provide smart, scalable solutions for challenging projects.
Your Impact:
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.
The perks of working at Tetra Tech include:
* Comprehensive and market-competitive benefits.
* Flexibility and company-wide commitment to work/life balance.
* Collaborative team atmosphere that values the contributions of all employees.
* Learning and development opportunities for ongoing professional growth.
Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among our core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military status, age, disability, sexual orientation, gender identity, or any other characteristic protected by law. We invite applications from all interested parties.
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