FACILITIES MANAGER
Summary of Position Responsibilities:
To provide supervisory direction for semi-skilled and unskilled maintenance personnel. Supervises the work order and inventory control system for daily maintenance programs. Works directly with the Facilities Director in preparing, developing, coordinating, and monitoring the agency’s maintenance program. A major emphasis is on supervising a preventative maintenance program. Diagnose maintenance problems and provide technical instruction to maintenance staff for safe, cost-effective, and timely repair and maintenance of the agency’s housing stock. A major emphasis is on preparations for re-occupancy of vacated units.
Description of Supervision/Supervisory Responsibilities:
The Facilities Manager is approved by the Executive Director and works under the general supervision and direction of the Facilities Director.
Essential Functions of Job:
* Supervises and coordinates activities of personnel engaged in carrying out maintenance functions.
* Supervises workload, schedules, personnel assignments, status of ongoing work, projects, and available personnel for work assignments to plan daily maintenance activities.
* Assigns specific duties to personnel and special projects, considering individual knowledge and experience.
* Supervises and approves a system of work orders, charges, purchase orders, inventory, and other records prepared by personnel for clarity, completeness, accuracy, and conformance with maintenance policies.
* Plans or conducts training of site personnel.
* Coordinates leave requests, assists in appraisal of personnel performance, and recommends commendations and disciplinary actions.
A. Diagnoses problems and provides technical guidance:
* Supervises the ongoing work of maintenance crews preparing vacated units for re-occupancy.
* Supervises all snow-removal processes with the maintenance crew.
* Performs quality control inspections of all sites and maintenance work.
* Coordinates the acquisition of supplies, materials, equipment, and personnel in unit preparation with the Facilities Director.
* Maintains or exceeds level of productivity in unit turn-around consistent with agency goals.
* Coordinates with selection function in maintaining a timely and effective vacancy ledger.
* Supervises and coordinates cyclical painting program.
* Schedules and assigns maintenance personnel in coordination with Portfolio Managers in maintaining clean and safe common areas and grounds.
* Assists Facilities Director in developing long-term preventative maintenance plans.
* Supervises or provides coverage for 24-hour emergency maintenance services.
* Prepares documentation/specifications for competitive bidding for all agency maintenance supplies, materials, and equipment.
* Plans anticipated needs for materials and supplies in support of field maintenance activities.
* Approves all over-the-counter purchases, according to agency policy.
B. Assists in the development, coordination, and monitoring of the buildings and grounds:
* Assists with specifications and data for grants and possibly contractual agreements.
* Reviews and makes recommendations for improved building maintenance materials, equipment, and techniques.
* Incorporates improvements and repairs from regular maintenance and preventive maintenance programs into the modernization program.
* Inspects work performed by contractors and reports findings to the Facilities Director.
* Reviews and makes recommendations relative to energy conservation.
C. Implements and supervises a comprehensive preventative maintenance program:
* Designs and supervises a preventative maintenance program for the agency’s housing stock, equipment, and control systems.
* Arranges for work orders, contracts, and outside vendors to address all preventative maintenance requirements.
* Maintains an automated system and schedule for the inspections of all fire alarms, back-up generators, elevators, heating, ventilating, air conditioning, extermination, and all other control systems of housing stock including boilers.
* Arranges for the follow-up repairs and adjustments resulting from preventative maintenance and inspectional systems.
* Prepares periodic reports resulting from inspections.
Education and Experience/Other Requirements:
* High school diploma or equivalent education/experience level required.
* Vocational/Industrial Arts education or equal experience level required.
* Bachelor’s degree in a related field preferred.
* Must have or be able to acquire within one year of employment an MCPPO certification.
A. EXPERIENCE IN RELATED FIELD:
* 3-5 years practical experience in the maintenance and upkeep of public housing facilities.
* 1-2 years’ experience in supervision.
* Ability to supervise employees and to schedule work tasks daily.
* Working knowledge of all building management subsystems, such as plumbing, heating, electrical systems, etc.
* Knowledge of the types of equipment and tools commonly used in buildings and grounds maintenance.
* Ability to train subordinates in building maintenance practices.
* Working knowledge of building and housing codes, appropriate safety precautions, and basic plumbing, carpentry, heating, and electrical work.
* Ability to read and understand blueprints, technical specifications, and engineering drawings.
* Ability to plan and coordinate an ongoing maintenance work order, inventory, and maintenance preventive program.
* Skill in the use of machinery, equipment, and tools commonly utilized in the upkeep, maintenance, and repair of public housing property.
* Ability to work closely with property managers and staff.
* Ability to work in a goal-driven working environment responding to goals and other agency objectives.
Physical Requirements/Work Location:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a maintenance position in the field and office-based job in a dynamic municipal office. While performing the duties of the Facilities Manager, the employee is required to interact and communicate frequently with the THA, other team members, and/or third parties transacting business with the Authority; operate standard office equipment including computers and keyboards at an efficient speed; and move throughout the municipal office. The employee must occasionally lift and/or move up to 50 pounds. The employee may be required to work beyond normal business hours, including evenings.
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