Job summary 37.5 Hours per week This role is to work Monday to Friday 09.00 - 17.00 (7.5 hours per day). Post holders will be appointed at band 3. As laid out in the Trust's development framework for medical secretaries provides a clear progression to allow post holders to progress from band 3 to band 4 within the post subject to formal evaluation in role (this would take 18 months to progress from band 3 to band 4. Department - Pathology We are looking for an experienced secretary to join the Administration and Clerical team at The James Cook University Hospital. The post is available within the Pathology Department. This offers excellent opportunities for enthusiastic and conscientious people to provide a comprehensive medical secretarial service to consultants,and the wider Pathology team in an efficient and timely manner, assisting in the organisation of their workload and contributing to the overall success of the service. Main duties of the job You will have previous medical secretarial and administrative experience, preferably in a health care setting. It is essential that you have strong IT skills, a good level of general education, an extensive knowledge of Office and Outlook (including Word, Excel, PowerPoint, email and internet) along with advanced typing/word processing qualifications/skills. You will have excellent communication, interpersonal and organisational skills. It's important that you are flexible, able to act on your own initiative and work both independently and as part of a team. You must be able to work under pressure to tight deadlines and prioritise workloads as well as being positive and enthusiastic. This vacancy will close when we receive sufficient completed applications. South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3, 5 and 7. About us South Tees Hospitals is the largest hospital trust in the Tees Valley with two acute hospitals and services in a number of community hospitals. The Pathology Departments at South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust are working collaboratively to develop a joint service with services being delivered on both hospital sites, this will require cross site working as appropriate. The post holder will provide a comprehensive, effective and professional administrative and secretarial support to the collaborative team. Date posted 22 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £29,114 a year per annum Contract Permanent Working pattern Full-time Reference number 328-CD-6856998 Job locations The James Cook University Hospital Marton Road Middlesbrough TS4 3BW Job description Job responsibilities Please see the full job description and person specification document(s) for main responsibilities of the role. Job description Job responsibilities Please see the full job description and person specification document(s) for main responsibilities of the role. Person Specification Knowledge & Skills Essential Excellent planning, prioritisation and organisational skills Excellent communication and interpersonal skills Understanding of secretarial/clerical processes Efficient and accurate word processing skills Efficient and accurate proof reading skills Awareness of General Data Protection Regulations and patient confidentiality Desirable Trust experience; knowledge of STHFT policies and procedures Knowledge of medical terminology Experience Essential Secretarial and administrative experience Working knowledge of Office and Outlook, including word, excel and powerpoint, e-mail and internet Substantial secretarial and administrative experience (B4) Working knowledge of Office and Outlook, including word, excel and powerpoint, e-mail and internet (B3 Desirable Healthcare / NHS Trust experience Previous experience working within a team Qualifications Essential GCSE in Maths and English or Functional Skills (level 2) or equivalent level of demonstrable experience (using the 'knowledge and skills' criteria above) (B3) NVQ3 level Secretarial or Business Administrative qualification, or equivalent level of demonstrable experience (using the 'knowledge and skills' criteria above) (b3)l Desirable Medical Terminology qualification or equivalent level of working experience with medical terminology (B3) Audio-typing qualification or equivalent level of working experience with medical terminology (B3 Customer Care qualification level 2 Personal Attributes Essential High professional standards Excellent communication skills Customer focused Person Specification Knowledge & Skills Essential Excellent planning, prioritisation and organisational skills Excellent communication and interpersonal skills Understanding of secretarial/clerical processes Efficient and accurate word processing skills Efficient and accurate proof reading skills Awareness of General Data Protection Regulations and patient confidentiality Desirable Trust experience; knowledge of STHFT policies and procedures Knowledge of medical terminology Experience Essential Secretarial and administrative experience Working knowledge of Office and Outlook, including word, excel and powerpoint, e-mail and internet Substantial secretarial and administrative experience (B4) Working knowledge of Office and Outlook, including word, excel and powerpoint, e-mail and internet (B3 Desirable Healthcare / NHS Trust experience Previous experience working within a team Qualifications Essential GCSE in Maths and English or Functional Skills (level 2) or equivalent level of demonstrable experience (using the 'knowledge and skills' criteria above) (B3) NVQ3 level Secretarial or Business Administrative qualification, or equivalent level of demonstrable experience (using the 'knowledge and skills' criteria above) (b3)l Desirable Medical Terminology qualification or equivalent level of working experience with medical terminology (B3) Audio-typing qualification or equivalent level of working experience with medical terminology (B3 Customer Care qualification level 2 Personal Attributes Essential High professional standards Excellent communication skills Customer focused Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name South Tees Hospitals NHS Foundation Trust Address The James Cook University Hospital Marton Road Middlesbrough TS4 3BW Employer's website https://www.southtees.nhs.uk/ (Opens in a new tab)