JDO Global is seeking a diligent and highly organised Office Manager to join our team.
In addition to your salary everyone at JDO gets:
Fri-Yays: Beyond the standard holiday allowance of 20 days (plus a day for your birthday if it falls on a weekday), you get the last Friday of each month off. We also close between Christmas and New Year.
Discretionary Bonus: We offer a discretionary bonus every 6 months based on the business and individual performance. This is open to employees who have been with us for 6 months.
JDO Socials: We organise annual Summer & Christmas off-site trips - which has included our legendary 4-day ski trip to the Alps in December. This offers us the chance to bond and kick back with each other.
JDOX: Recently launched, we are starting to offer an exchange programme between our studios, which allows people 1-2 weeks in New York. This is to help form closer bonds amongst our expanding teams, as well as enable people to gather experience of different markets and cultures.
Family: Enhanced HR policies beyond statutory e.g. sickness and maternity
The role is based in our Tunbridge Wells Studio and the hours of work at 9am to 6pm, Monday to Friday. Please note this role is not hybrid.
Responsibilities
Office Management:
o Oversee the day-to-day operations of the Tunbridge Wells office, ensuring a professional, efficient, and safe work environment.
o Manage office supplies, equipment, and facilities, including ordering and stock management, liaising with suppliers, and ensuring timely maintenance and repairs.
o Coordinate office events, meetings, and team activities, including booking meeting rooms and catering as needed.
o Implement and enforce office policies and procedures to ensure smooth operations.
o Manage office budgets, including expenses related to supplies, equipment, and facilities.
o Coordinate and manage all travel bookings, including flights, accommodation, and transportation, ensuring cost-effectiveness and adherence to company travel policies.
o Act as the primary point of contact for all office-related issues, building management.
o Act as Health and Safety Officer
o Supervise the cleaning and maintenance staff to ensure the office is kept in a clean and orderly condition.
o Assist with space planning and office moves as the company grows or reorganises.
o Maintain and Organise Storage Area/Archive: Ensure the storage area and archive are well-organised, clean, and properly maintained. This includes managing inventory, labelling, and ensuring easy retrieval of items when needed. Regularly review and update storage systems to maximise efficiency and ensure compliance with any relevant regulations.
o Provide occasional support with office management tasks for the New York office, including coordinating communication and logistics between offices.
o Other duties as required.
HR Administration:
o Assist with the recruitment process, including posting job adverts, arranging interviews, and liaising with candidates.
o Prepare and schedule welcome packs for new employees, ensuring a smooth onboarding process.
o Schedule and coordinate probationary meetings, tracking progress and documentation.
o Assist with other HR-related tasks as required, such as updating policies, supporting employee engagement initiatives, and coordinating training sessions.
o HRIS management
o Another duties as required
Experience/Skills Necessary
o Proven experience as an Office Manager or in a similar administrative role. (2 years plus+)
o Strong organisational and multitasking abilities.
o IOSH managing safely qualification (we’ll provide training otherwise)
o Excellent communication and interpersonal skills.
o Ability to work independently, take initiative, and manage multiple priorities.
We believe in equal opportunity.
We embrace individuality and diversity and employ irrespective of background, age, ethnicity, colour, gender, disability, sexual or religious orientation and marital status. We invest heavily in our people and help them drive their personal development. We offer very competitive salaries, exceptional benefits and WFH flexibility.