Job summary
We are a friendly Practice based over two sites in Brixworth and Guilsborough, Northamptonshire and are seeking to recruit a scanning and coding administrator to work alongside our existing scanning and coding team. This role is for 20 hours per week, over three days based at our Brixworth Surgery however, cover could be needed at either site for holiday and sickness.
The post holder will be responsible for scanning/downloading patient related documents and read-coding relevant information into the patients electronic healthcare records on EMIS Web, adhering to the practice coding policy. In addition, the post-holder will also carry out administrative tasks relating to patient records.
Main duties of the job
Scanning duties
Sort all incoming patient-related mail.
Scan/download patient-related documents onto their medical record using read codes as agreed by the clinical team.
Add any additional information about the source of the document.
Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information.
Coding
Identify relevant clinical information contained in patient correspondence.
Code or free text the clinical information on to the patient record.
Deal with queries relating to coding.
About us
We are a friendly and committed two site GP practice comprising 7 GP Partners, 5 salaried GP's, allied healthcare professionals, 3 Advanced Nurse Practitioners, Practice Nurses, Health Care Assistants and a supportive and experienced administration team.
We are a Surgery dedicated to patient-centred care and making a positive difference in our community.
Job description
Job responsibilities
Job title: Scanning and coding administrator
Reports to: Practice Manager
Job Summary:
To ensure that all incoming and internal patient correspondence is stored on/in the patients medical record and relevant information is coded.
To be able to locate documents as needed by the clinical and non-clinical staff.
To carry out administrative related tasks as delegated by the doctors and non- clinical staff.
Key Working Relationships
The range of individuals and organisations the post holder has contact with, how regularly and for what purpose:
Clinical Team - Daily, where relevant to documents scanning.
Prescriptions Team - Daily, where relevant to documents scanning.
Administration Team - Daily, where relevant to documents scanning.
Scanning duties and Responsibilities
Sort all incoming patient-related mail.
Scan/download patient-related documents onto their medical record using read codes as agreed by the clinical team.
Add any additional information about the source of the document.
Forward the document to the member of the clinical team who initiated the referral or who is most appropriate to receive the information.
Coding
Identify relevant clinical information contained in patient correspondence.
Code or free text the clinical information on to the patient record.
Deal with queries relating to coding.
General Responsibilities for All Staff
The post-holder is expected to:
Adhere to practice policies and procedures and relevant legislation including the requirements of any professional bodies.
Attend mandatory training as identified by the practice.
Highlight potential development areas.
The post-holder must maintain the confidentiality of information about patients staff and practice business in accordance with the Data Protection Act 2018 and Caldicott principles.
Employees must be aware of the responsibilities placed upon them under the Health and Safety at Work Act (1974), to ensure that the agreed safety procedures are carried out to maintain a safe environment for employees and visitors.
All members of staff have a responsibility to report all clinical and non-clinical accidents, incidents or near-misses promptly and when requested to co-operate with any investigations undertaken.
All members of staff have a responsibility to demonstrate due regard for safeguarding and promoting the welfare of children.
The practice has adopted an equal opportunities policy and all employees must be aware of their obligations to abide by the spirit and nature of the policy to avoid direct and indirect discrimination.
Person Specification
Experience
Essential
1. A high level of accuracy and attention to detail.
2. Experience in use of Emis Web.
Desirable
3. Previous experience in scanning and coding role.
4. Previous experience of working in a healthcare setting.
Qualifications
Essential
5. GCSE Maths and English or equivalent.
6. Commitment to professional development.