Summary:
The primary role of a Facilities Coordinator is to provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives.
This role involves developing close working relationships with key client stakeholders/partners, landlords, managing agents, and all facilities vendors.
The individual in this role ensures that all tasks are completed in a timely and accurate manner.
Job Responsibilities:
* Providing support for, monitoring the performance of, and coordinating a small team of multi-skilled operatives.
* Developing a close working relationship with key client stakeholders/partners, and all facilities vendors.
* Assisting in the management of all contractors on site to ensure they perform to the required standards.
* Assisting in the procurement of vendors and services as required.
* Assisting in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
* Ensuring prompt and accurate management of purchase orders in the internal financial management platform.
* Assisting with the monthly accrual reports and helping monitor the finance trackers.
* Conducting site inspections, assessments, regular audits, and carrying out safety procedures as well as all building procedures, ad-hoc duties, and performance measures.
* Assisting in the implementation of the property risk management program and industry best practice operations.
* Maintaining premises in neat and good working condition at all times.
* Supporting the implementation and monitoring of disaster recovery and business continuity plans.
* Following established escalation procedures and incident reporting procedures.
* Providing support for regular management reports and projects as required.
* Achieving Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.
Skills:
* Ability to work both independently and as part of a team.
* Previous experience within a facilities role (at least 2 years).
* Self-motivated with a confident and energetic attitude.
* Excellent verbal and written communication skills.
* Ability to work well under pressure and be flexible.
#J-18808-Ljbffr