Assistant Accountant –General Ledger - INTERNAL APPLICANTS ONLY Full time, 35 hours per week Permanent Grade FL, Salary circa £35,148.37 Location London (Euston) Close date: 16/11/2024 Interview date: To be confirmed This is a vital role within the Finance Team. You will be reporting to the Financial Accountant and your role will be covering Accounts Payable/ Accounts Receivable as well as Financial Accounting related tasks. You will be responsible for leading the payment run process, as well as processing purchase and sales invoices accurately in accordance with the organisation’s policies and procedures and preparing balance sheet reconciliations as requested by Financial Accountant. You will be an important liaison between the Finance department and key stakeholders within and outside the organisation. Dimensions Balance Sheet reconciliations (including various bank accounts, investments, trade creditors & trade debtors, stock, creditor accounts, etc.) Posting general journal entries Assisting with month-end and year-end procedures Assisting with the preparation of VAT returns Inputting significant numbers of purchase invoices daily and ensuring appropriately matched to purchase order system & VAT compliance is adhered to Managing fortnightly payment run for suppliers and weekly payment run for staff expenses across 4 entities Monitoring the AP Inbox and dealing with queries from internal & external stakeholders Regular reconciliation of supplier statements Record cash book payments and receipts To perform daily back-up and month end processes of purchase ledger and sales ledger, including running, checking and reconciling reports from computerised accounting system Generating sales invoices in line with organisation guidelines Assisting with debt recovery procedures, including liaison with budget managers and overdue debtors Maintaining filing requirements for purchase and sales invoices Assisting with year-end audit file preparation and audit requests Ad-hoc duties as requested by the financial accountant Key Results Area Performing various balance sheet reconciliations accurately and in a timely manner, including key balance sheet control accounts used by the sales and purchase ledger Preparing general ledger journals for all entities in line with reporting timetables Processing invoices accurately and in a timely manner Operating and leading weekly/fortnightly payment runs Preparing sales invoices in a timely manner Be an interested and active member of the staff team within the Finance department, working closely with others and in line with our people values to ensure that the College is seen to be a responsive, courteous and efficient organisation both by its members and other key audiences. Ensure all activities are conducted in accordance with the College’s Health & Safety Policies and procedures. KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED Qualifications AAT or equivalent, or actively studying towards recognised accounting qualification. Experience Understanding of double entry and accounting principles. Relevant experience would be an advantage but candidates studying towards qualification with less experience will be considered Experience of inputting and processing payments and sales in line with controls Working to tight deadlines Good attention to details Use of Great Plains Experience of providing high-quality customer support Developing and maintaining spreadsheets in Microsoft Excel Use of Microsoft Office programs Knowledge Knowledge and understanding of the recommended accounting standards and principles that have an impact on the College, including requirements under Companies Acts. Knowledge and application of processing payments by BACS Skills / Attributes Excellent communication skill and ability to deal with multiple stakeholders Problem solving skills and ability to identify key issues A skilled and supportive team player. Customer focussed and willing to deliver high quality professional advice and support Good time management and prioritisation skills Ability to make presentations on financial information to non-finance staff Ability to use Microsoft Office programs for financial reports/reporting The successful candidate will share our corporate values. In return, the College offers excellent terms and conditions and great working environment. To apply, please click 'Quick Apply', and upload your CV and cover letter. The Royal College of General Practitioners is an equal opportunities employer and welcomes applications from all sections of the community. Building a sustainable future for general practice