Job Description
Position: Office Administrator
Location: The Granary, Beckbury, Shifnal, Shropshire, TF11 9DG
Contract Type: Part-time (26-32 hours per week, flexible)
Office-Based
Start Date: As soon as possible
Adfield Group is seeking an experienced and highly organised Office Administrator to join our team on a part-time basis. This role is essential in ensuring the smooth running of our office operations and providing vital support across various administrative functions. We offer flexible hours (26-32 hours per week) and are looking for the successful candidate to start as soon as possible.
Key Responsibilities:
Invoicing:
* Prepare and complete monthly invoicing processes, including collecting hours from staff, chasing receipts, and matching them to credit card bills.
* Compile supplier invoices and send out client invoices.
Office Operations:
* Update internal files and spreadsheets regularly.
* Open and manage incoming post, arrange outgoing post, and organise couriers for parcels.
Procurement & Booking:
* Manage the sourcing and procurement of various items, including hotel rooms, event venues, corporate gifts, stationery, toner cartridges, and Royal Mail stock.
* Negotiate to secure the best rates and payment terms for these services.
* Provide quotations to clients when requested by Directors or the Management team.
Visitor Management:
* Welcome visitors to the office and provide refreshments, as well as organising lunches when necessary.
Additional Responsibilities:
* Fulfil client envelope orders and manage mail merges for mailers.
* Maintain the Adfield Leave Chart and update the company phone list.
* Organise staff collections and birthday cards.
* Answer the office phone and assist with general office duties.
Key Skills and Qualifications:
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Understanding of SAGE 50 Accounts would be an advantage.
* Excellent organisational skills and attention to detail.
* Strong communication, negotiation, and relationship-building skills.
* Adaptability, problem-solving skills, and the ability to work on initiative.
* The ability to "make things happen."
* Reliable, discreet, and able to handle confidential information.
Why Join Us?
* At Adfield Group, you will be part of a supportive team that values hard work, initiative, and creativity. We offer opportunities for personal and professional growth in a fast-paced and rewarding environment.