In this role no two days are the same. If you enjoy variety and a challenge, this is the perfect role for you.
We're a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work.
As Office Manager, you'll be based within South Oxon CAMHS, which contains Getting Help and Getting More Help.
In this role, you'll be responsible for the provision of effective administrative support to the teams ensuring the service is well organised and efficiently run.
We'll need you to support the Team Manager in the continuing development of the service and administration processes.
Main duties of the job
In this role, you will be responsible for:
* The day-to-day management of the admin team, the organisation of effective clinical management systems, client- and family-centred practices, health and safety procedures and administrative processes.
* The management of all administrative staff, including managing rotas, monitoring sickness and absence, annual leave, and study leave.
* Ensuring that staff mandatory training is up to date and regular appraisals are completed with staff to identify any other training requirements.
* Organising appropriate induction of new staff and managing disciplinary issues in accordance with Trust policies.
* Developing systems to ensure all building works and equipment maintenance is carried out, including making sure that any necessary works are requested through GFM/Estates and undertaken accordingly. This includes all Information Technology Systems, reporting any faults and arranging for maintenance as required.
* Oversight of data and performance, improving service development needs. You will often be involved in ongoing projects and QI.
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the "candidate guide to making an application" which is attached to all roles.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team".
Our values are: "Caring, safe and excellent".
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
* Excellent opportunities for career progression
* Individual and Trust wide learning and development
* 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
* NHS Discount
* Lease car scheme
* Employee Assistance Programme
* Mental Health First Aiders
* Staff accommodation (waiting lists may apply)
* Staff networking and support groups
Job responsibilities
We have plenty of learning opportunities and there are always projects available for you to get involved with to really help progress your career.
You'll also be able to network within most services of the Directorate, meaning you'll be exposed to how we support mental health across Oxfordshire and the South West.
Person Specification
Qualifications
* Higher Education qualification (i.e. 'A' Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role
Experience/Skills
* Proven experience of working in an office environment
* Experience of using Office computer programs including Excel, Word, MS Teams and Outlook
* Ability to produce good quality correspondence and reports
* Organisational skills/managing diary systems and tracking information
* Experience of working in a management/supervisory role
Other Skills
* Ability to work to deadlines and prioritize a heavy workload, always ensuring attention to detail
* Ability to liaise with all professionals and levels in a confident and effective manner
* Able to communicate with staff across all levels of the organisation
* Able to work as part of a team
* Ability to cope effectively under pressure
* Able to work effectively within a team environment
* Able to work in a busy but supportive environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£29,970 to £36,483 a year per annum/pro-rata
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