Job Description
Are you an experienced Executive Assistant seeking an exciting opportunity within a leading global financial services firm? We are recruiting for a highly organised and proactive Executive Assistant to support a newly appointed Managing Director, known for his strategic client focus, as he builds and expands his portfolio. This role also provides support to a broader team of 7-8 professionals, ensuring smooth and efficient operations.
Please note : This role is 3 days in-office and requires flexibility.
Key Responsibilities:
* Diary and Inbox Management : Oversee intricate schedules, prioritising the MD’s and team’s commitments to maintain smooth, effective daily operations.
* International Travel Coordination : Arrange detailed multi-leg international travel, adapting to last-minute changes when necessary.
* Document Preparation : Prepare and format critical documents, reports, and presentations for high-impact meetings.
* Gatekeeping and Prioritisation : Act as the primary contact, managing communications and ensuring priority tasks are handled efficiently.
* Expense & Administrative Management : Process expenses and perform general administrative duties with attention to detail.
* Project and Team Support : Assist on ad-hoc projects and provide additional support to the team of 7-8 professionals as needed.
About You:
* Organised and Adaptable : Experienced in supporting senior executives, especially within dynamic, high-pressure environments.
* Proactive and Solution-Oriented : Anticipates needs and demonstrates initiative in optimising workflows.
* Excellent Communicator : Strong verbal and written communication skills for professional interactions at all levels.
* Collaborative Team Player : Comfortable managing multiple priorities and providing cohesive support across the team.
This is a fantastic opportunity for an EA ready to take on a significant role within a leading global firm, working closely with senior leaders in the financial services sector. If you’re highly organised, proactive, and capable of managing high-profile demands, we’d love to hear from you.