Job Description ProspectBlue has partnered with a firm in Norfolk, VA and is seeking a qualified Legal Assistant to perform a variety of administrative duties in support of the Firm’s Chairman. Candidates must possess a minimum of four years' relevant work experience, proficiency in Microsoft Office, and typing skills at a level of 65 WPM. Exceptional organizational skills and the ability to establish and maintain positive and effective working relationships with clients, team members, and community organizations are essential. This is an in-office position. RESPONSIBILITIES: Delivers superior client service and acts as liaison between clients and the attorneys by maintaining continual communications via email, telephone, and in person. Follows up with clients regarding status of matters, appointments, billing, etc. Serves an important role by handling potential clients in a confident, professional manner and with a high level of comfort. Works effectively in a team environment with primary attorneys and legal assistants and, at times, with other attorneys. Prepares routine correspondence, forms, agreements, letters, and other related documents. Maintains attorney’s calendars; schedules and follows up on all appointments requested by clients and team members. Opens, organizes, maintains, and closes paper and electronic client files. Prepares and sends billing statements monthly. Inputs timekeeper data. Monitors incoming attorney email to assist attorneys with establishing priorities and to assist as appropriate with client or community inquiries while attorneys are in extended meetings or out of office. Coordinates various events related to attorney community leadership roles in coordination with the staff of the related organization. QUALIFICATIONS: High school diploma or equivalent required, college degree preferred. Minimum of four years’ related experience required. Prior experience as an executive assistant preferred. Proficiency in Microsoft Office, time and billing software, dictation/transcription software, and document management software. Typing at a level of 65 WPM. Exceptional organizational skills with the ability to work independently, multi-task, and meet tight deadlines. Proven meticulous attention to detail and proofreading skills. Exceptional verbal and written communication skills. Ability to establish and maintain effective working relationships with clients, potential clients, attorneys, co-workers, and other outside professionals. Proven ability to handle confidential information with absolute discretion and utmost confidentiality, be adaptable to various competing demands, and demonstrate the highest level of client service and response. Ability to present a professional appearance and demeanor in the workplace and in interactions with clients and community leaders. Ability to work collaboratively with attorneys and client teams. BENEFITS: We offer a competitive salary and a comprehensive benefits package. Benefits include: medical, dental, vision, life insurance, 401(k)/profit sharing, paid time off, long term and short-term disability.