JOB POSTING #: 2024-0466
POSTING PERIOD: Wednesday, November 6, 2024 at 8:30 AM to Wednesday, November 13, 2024 at 4:30 PM
DEPARTMENT: Council Services
UNION: C.U.P.E. Local 543
POSITION STATUS: Temporary Full-Time
# OF POSITIONS: 1
RATE OF PAY: $27.44 – $32.24 per hour
SHIFT WORK REQ'D: No
DUTIES:
Reporting to the Supervisor, Information & Records, this position will be responsible for:
1. Processing all corporate contracts, deeds, agreements, and orders requiring statutory signatures as received from Legal Services.
2. Reviewing contracts, agreements, deeds, and orders and ensuring compliance with Council Resolutions, CAO Approval Notices, Acts, and By-laws.
3. Requesting required documents such as bonds and insurance, and following up to ensure execution by all required parties, including Departmental approvals and signatures of the City Clerk and CAO.
4. Sealing and distributing fully executed agreements and contracts to appropriate Agencies and City Departments.
5. Composing and typing correspondence, reports, memos, letters, etc. to internal and external parties to follow up on the status of agreements.
6. Originating and maintaining files and indexing systems to track documents and release bonds as required.
7. Processing and updating Encroachment agreements in the Amanda System to initiate the billing process.
8. Researching, reviewing, and providing records for Freedom of Information; lawyers, and public requests.
9. Providing replies to general customer inquiries by telephone, e-mail, and at the counter.
10. Maintaining amiable relations with the public and administrative staff.
11. Processing limited payments for fees and services.
12. Providing backup to various departmental staff as required.
13. Performing Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program.
14. Performing other related duties as required.
QUALIFICATIONS:
1. Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post-secondary education in Office or Legal Administration from a Community College or Ontario Ministry of Education equivalencies; OR
2. Must have an Ontario Secondary School Graduation Diploma or Ontario Ministry of Education Equivalency plus ten (10) full-time years of experience with the Corporation of the City of Windsor in an administrative/secretarial/clerical position with successful completion of all three (3) levels of the Computer Technology Certificate.
Must have:
1. Over one (1) year of experience in a computerized legal office environment utilizing the Microsoft Office Suite of Products.
2. Advanced level of knowledge of Microsoft Office (i.e., Word/Excel).
3. Familiarity with the processing of legal documents.
4. Be a responsible, self-directed individual who works well independently as well as a member of a team.
5. Be extremely organized and detail-oriented with excellent communication and writing skills along with research and analytical skills.
The physical demands analysis associated with this job indicates a limited/sedentary level of work.
NOTE: Only those applicants selected for an interview will be acknowledged.
We offer a smoke-free office environment.
Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment. The Corporation of the City of Windsor is an Equal Opportunity Employer.
In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection, and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection, and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
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