Join our innovative team at Coherent Corp., a global leader at the forefront of optical technology and solutions.
We are seeking a dynamic and detail-oriented Executive Assistant to support our Executive Vice President, Lasers Segment. This dynamic position requires excellent organizational skills, attention to detail, critical thinking skills, and the ability to thrive in a fast-paced environment with a high degree of confidentiality due to sensitive proprietary information.
The successful candidate will have a can-do attitude and flexibility to the work environment and demonstrate the ability to work with professionalism and courtesy with all levels of employees, management, partners and external contacts. PRIMARY DUTIES & RESPONSIBILITIES. * Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks. * Create and edit agendas, reports, and other documents to support organizational objectives. * Capture meeting minutes, action items and follow up with assignees to completion. * Coordinate travel arrangements, manage and reconcile expense reports and maintain email distribution lists. * Plan offsite meetings, and other departmental events. * Manage equipment, software, and office issues, and maintain department communications and materials. * Onboard new suppliers, creates purchase orders and reconcile invoices. * Highly proactive, takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately. * Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times. * Ability to juggle multiple deliverables while remaining calm and composed. * Advanced Outlook calendar management; expert level knowledge of Windows desktop computer applications, Microsoft Office 365. * Generates reports and participates in special projects. * Strong organization, project management and problem-solving skills. * Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision. * Ability to take on new challenges, to learn and grow. * Ability to identify business issues and coordinate an appropriate response with key stakeholders. * Support on ad hoc projects. EDUCATION & EXPERIENCE * Demonstrable experience of supporting C-level executives. * Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple sources. * Proficient in Zoom, Teams, Microsoft Office suites (Word, Excel, PowerPoint, Outlook). * Experience handling confidential materials * Demonstrated problem solving and work prioritisation skills. * Ability to achieve results independently or working with others. * Excellent interpersonal and communication skills; ability to communicate effectively with employees throughout the organization. * Ability to excel in a cross-organisational, cross-cultural, global team environment. * Handle special assignments promptly and professionally. * Set a high standard of ethics, professionalism, and competency. WORKING CONDITIONS * This position is onsite with flexibility to work hybrid depending on the executive's needs. * Working conditions typical of a climate controlled and professional office environment.
This role routinely uses standard office equipment such as computers, phones, photocopiers. * May require occasional overtime and flexibility in work hours to accommodate the executive's needs. * May require occasional off-site meetings or travel. Coherent is a global leader in lasers, engineered materials and networking components.
We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets.
Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program.
It's an exciting opportunity to work for a company that offers stability, longevity and growth.
Come Join Us! Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.