Apple Recruitment are recruiting for an Administration Officer on behalf of our client to work on a temporary basis in the Newtownabbey area.
Main duties and responsibilities:
1. Operate Truancy and Parent Call system.
2. Operate manual and computerised information systems in connection with pupils’ meals, transport, etc.
3. Provide general administrative, clerical and secretarial services including filing, photocopying, faxing and emailing as and when required.
4. Assist with processing orders and invoices when required.
5. Assist with mailshots and circulars as and when required.
6. Assist with summer administrative tasks.
7. Schedule student/parental interviews, providing staff with associated paperwork.
8. Convey messages to and from caretaking staff as and when required.
9. Assist with completion and submission of Education & Library Board bus pass returns as required.
10. Liaise with various Education Boards and Trans Link, on matters relating to bus passes, bus schedules, free school meals, uniform grants, etc.
11. Greet visitors on arrival and deal with them accordingly. Bring visitors to their meeting point if necessary.
12. Answer calls, receiving and returning messages courteously, accurately and promptly.
13. Operate email system for the delivery of messages, etc.
14. Provide general advice and information to callers.
15. Provide and issue relevant information to parents of prospective students.
16. Prepare outgoing mail each afternoon.
17. Adhere to strict storage guidelines when preparing exam materials for postage in liaison with Examination Officer.
18. Maintain stock of stationery cabinet and keep cabinet tidy and stocked at all times.
19. Assist at Special Events (may include occasional evenings and weekends, which will be compensated with time off in lieu).
20. Ensure work area is kept tidy at all times.
Essential skills:
1. Have excellent communication skills, both orally and in writing.
2. An ability to meet deadlines, work across various service areas and work under pressure.
3. Ability to communicate with staff and senior management of the organisation.
Further Details:
Hours: 30 hours pw
Mon, Tues, Thurs: 8:30am – 3:30pm
Wed, Fri: 8:30am – 2:15pm
Duration: 1 - 2 months (with possibility of extension)
If you wish to apply or would like more information, please email your CV in Microsoft Word format to Daniel Finlay by clicking on the link below by Friday 22nd November 2024.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy.
Apple Recruitment Services is an Equal Opportunities Employer.
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