We are seeking a detail-oriented and organised Accounts Payable Officer to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely and accurate processing of invoices, and maintaining financial records.
Role and Responsibilities
1. Process supplier invoices working to maximize efficiency and timeliness of processing transactions.
2. Accurately code supplier invoices and prepare import files for transactions and journals.
3. Develop systems and procedures to increase efficiency, quality, and timeliness of information.
4. Reconcile processed work by verifying entries and comparing system reports to balances.
5. Manage all suppliers’ accounts, ensuring that all queries are dealt with and invoices processed promptly.
6. Manage monthly closing of financial records and posting of month-end information, ensuring accuracy of financial statements including accruals and prepayments.
7. Develop controls to minimize risks of delayed and duplicate payments, through office procedures and use of the Sage200 Purchase Ledger system.
8. Provide information on forthcoming payments/payment runs to the Financial Controller as promptly as possible.
9. Manage the accounts payable aging report to ensure outstanding payments are justified.
10. Verify supplier accounts by reconciling monthly statements and related transactions.
11. Responsible for the development and documentation of protocols and procedures relating to all AP processes and procedures.
12. Maintain the Fixed Asset Register including additions and disposals.
13. Manage and maintain the prepaid cards ensuring sufficient funds are made available in a timely manner.
14. Deal with external auditors and their queries as necessary.
15. Communicate with clients and internal/external customers to resolve queries.
16. Key Performance Indicators: Analyse KPIs and monitor for variances.
17. Risk Management: Develop strong internal controls to minimize risk.
18. Build and nurture strong relationships with all stakeholders in the business and ensure customer service is instilled to internal and external customers.
Job Competencies
1. An appropriate level of accounting qualification, part qualified/QBE accounts payable officer.
2. A deep understanding of accounting principles and AP processes.
3. Experience of using accounting and financial applications.
4. Sage 200 experience and advanced Excel required.
5. Previous accounts payable experience is essential.
6. Excellent oral and written communication skills.
7. Attention to detail and ability to prioritise tasks.
8. Experience of working with accounting systems and Microsoft Excel.
9. Work well as an individual or as part of a team.
10. Willingness to learn new tasks to cover within the department.
11. A strong commitment to high-quality customer service.
12. Good personal organisational skills.
13. Approachable and self-motivated.
14. Professional attitude.
15. Flexibility to support within the team with key tasks as back-up for absences and ad hoc projects.
If you are passionate about finance and possess the necessary skills to excel in this role, we encourage you to apply for the position of Accounts Payable Officer.
Job Types: Full-time, Permanent
Pay: Up to £30,000.00 per year
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