Are you a highly organised executive assistant with excellent problem solving and people skills? tmwi are looking for a highly motivated self-starter who is keen to take on a new challenge as Executive Assistant to Group MD.
Interested in learning more about this job Scroll down and find out what skills, experience and educational qualifications are needed.
tmwi is the leading independent, award winning full-service agency with offices in Stratford-Upon-Avon and London. We have been chosen by leading UK retailers and global FMCG brands to develop and implement a wide range of integrated media solutions. Using our best-in-class technology, data modelling, and creative solutions, we empower our clients to learn valuable insights from every interaction, optimising the overall performance of their campaigns.
Our diverse team of specialists across traditional, digital, data and client servicing push boundaries and challenge the expected through innovative ideas and forward-thinking approaches. We stay ahead of the curve with technology, marketing opportunities, trends and more – ensuring that no two days are ever exactly the same.
The role of Executive Assistant is at the heart of the company and will play a key part supporting the Group Managing Director. We are looking for a talented individual with a passion for providing support to entrepreneurial business leaders.
This is a 12 month FTC maternity cover role. The team is based in our Stratford-upon-Avon office but operates under flexible working arrangements.
Position Overview
The role of Executive Assistant will be to facilitate and oversee the day-to-day support of the Group Managing Director; organising people, information and other resources as required in an efficient manner.
Business Responsibilities
* Extensive diary management for the Group MD, with a very busy calendar over a number of businesses
* Email management of multiple inboxes
* Frequent travel arrangements – hotels, flights, cars
* Keeping the Group MD fully appraised with urgent issues and tracking responses required
* Liaising with internal and external parties on behalf of the Group MD
* Ordering ad-hoc gifts for clients/prospects/staff
* Occasional assistance with personal travel and diary management
* Working with Marketing and Events Executive on client entertainment/ hospitality/events /gifting
* Attend and note take in senior management meetings
* Effective ‘front of house’ in servicing calls and contacts professionally.
Office Management
* Ensure that office equipment is maintained to the appropriate quality and quantity
* Ensure relevant records are up to date and all administrative processes work effectively
* Maintain the condition of the office and arrange for necessary repairs
* Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
* Order weekly grocery items as required for the teams
HR Administration
* Liaise between recruiting managers and candidates to arrange interviews
* Arrange induction for new starters, including training where required
* Keep up-to-date current employee and recruitment records via excel tracker
* Maintain and develop easy to use HR reports and dashboards
* Maintain up-to-date organisation charts
Skills and Behaviours:
* Excellent organisational and time-management skills
* Strong knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly-used office packages
* The ability to prioritise tasks and work under pressure
* Excellent interpersonal, oral and written communication skills, with the ability to converse at senior and Board level
* Negotiation and relationship-building skills
* Attention to detail
* Flexibility and adaptability to changing workloads
* A problem-solving approach to work
* Project-management skills
* Reliability and discretion
Benefits
* Company pension scheme
* Aviva Private Healthcare
* Income Protection
* Death in Service (x2 salary)
* 26 days annual leave
* Monthly subscription paid for Netflix, Prime, Disney+, Perk Box or Calm
* Regular team socials
* Cycle to work scheme
* Early Friday finish during summer months