An international import and export business based in the City of London is looking to hire a Sales Administrator to join their team.
The client offers hybrid working, 2 days in the office and 3 days from home.
Reporting to the Manager, the role as Sales Administrator will be responsible for:
1. Ensure Sales Contracts and Purchase Contracts are signed and exchanged between supplier and customer.
2. Co-ordinate the delivery of goods from the supplier to the customer in line with terms and conditions of the contract.
3. Provide all shipping information and shipping documents to customers and counterparties in a timely manner.
4. Record and control all information on an Excel spreadsheet and keep shipping documents in files.
5. Deal with enquiries and complaints from suppliers and customers, such as delivery date adjustment, quantity adjustment, and quality control in a timely fashion with professionalism.
6. Maintain accurate and up-to-date records of all metal stock products using Excel.
7. Check stock levels and usage amounts regularly, issuing consignment reports monthly.
8. Cross-check stock levels in line with current and pending orders.
9. Maintain accurate records of all delivery notes, invoices, and purchase orders using SAP systems.
10. Record all money received and paid, and submit Payment Requests to the Accounting Department.
11. Issue invoices to customers for goods received in line with inventory records.
12. Liaise with customers to chase late payments for invoices.
13. Renew and apply for Applications for Transactions and monitor to ensure that our business is conducted within approved credit limits.
14. Liaise with the internal Accounting Department and provide them with the necessary information.
15. Provide ad hoc general administration support to the team.
Candidate Profile:
1. Experience in sales administration and inventory management
2. MS Office skills
3. Finance administration skills
4. Japanese language would be beneficial but isn't essential
5. SAP experience would be beneficial
6. 2 days in the office, 3 days work from home
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