Position Summary
We are seeking an experienced and dynamic Executive Assistant to support our senior executives. The ideal candidate will manage the executives' schedules, plan meetings, and ensure seamless day-to-day operations. This role requires more than administrative tasks; it demands a "right-hand person" who can enable executives to advance company initiatives and goals by filtering and attending to their day-to-day functions.
Main responsibilities:
* Manage Scheduling : Coordinate and manage the schedules of company executives, ensuring efficient use of their time.
* Communications : Draft, review, and send communications on behalf of company executives.
* Meeting Preparation : Organize and prepare for meetings, including gathering documents and attending to logistics.
* Communication Management : Answer and respond to phone calls, communicate messages and information to the executive, and prioritize emails.
* Travel Arrangements : Coordinate travel arrangements for executives.
* Record Keeping : Maintain various records and documents for company executives.
* Adaptability : Act quickly to pivot arrangements and plans when necessary, ensuring alternative solutions are in place.
The Ideal Candidate
* Detail-Oriented.
* Sound Judgment : Exhibits sound judgment with the ability to prioritize and make decisions.
* Energetic and Proactive : Eager to tackle new projects and ideas.
* Interpersonal Skills : Comfortable interacting with high-level executives and capable of cultivating productive working relationships across the firm.
* Resourceful : Thrives in a fast-paced environment with a can-do attitude.
Main requirements:
* Bachelor’s Degree : Preferred.
* Experience : Three to five years’ prior experience in supporting a senior executive or team.
* Communication Skills : Excellent written and verbal communication skills.
* Time Management : Strong time-management skills.
* Attention to Detail : Ability to pay attention to detail.
* Organization : Excellent organization skills.
* Writing and Editing : Exceptional writing, editing, and proofreading skills.
* Multitasking : Ability to multitask effectively.
* Computer Skills : Basic understanding of frequently used computer software and programs, such as Microsoft Office.
* Interpersonal Skills : Strong interpersonal skills.