Job summary Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to NHS Hampshire and Isle of Wight, Hampshire and Isle of Wight Healthcare NHS Foundation Trust, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton Foundation Trust, South Central Ambulance Service or Hampshire Hospitals Foundation Trust. Please note this organisation does not hold a sponsorship licence, we regret to inform you that we are unable to consider applications from individuals who require sponsorship The Primary Care team is newly formed following a period of reorganisation and so this is an exciting time to join and hep shape the way NHS Hampshire & Isle of Wight supports and works with our GP practices. This role is one of four Primary Care Administrators working within the team. Main duties of the job To provide a comprehensive and efficient secretarial and administration service to the Senior Team including supporting key areas of work and being the main point of contact for all queries.To assist the Senior Team with day-to-day admin tasks. To work with little supervision, prioritise on a daily basis ensuring the smooth operation of the office area and office systems. The role also requires handling comprehensive and sensitive information/correspondence, document management and arranging complex meetings.To work as a member of a team of Administrators and Support Officers in a flexible and co-operative way, in particular providing support for the other administrators and the wider director team at times of pressure and absence. About us We offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working. We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life. We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills. Here is a summary of some of the benefits and services which are on offer to staff: 27 days paid minimum holiday and bank holiday entitlement NHS pension scheme Sick pay policy Occupational health services including staff counselling services Flexible working and family friendly policies Flexible retirement and retirement vouchers Health Service Discounts - offers for stores, travel, equipment etc. Successful candidates will be subject to a six-month probationary period. Date posted 13 February 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum, pro rata Contract Permanent Working pattern Full-time, Part-time Reference number 104-ICB-6415TG-A Job locations Omega House 112 Southampton Road Eastleigh SO50 5PB Job description Job responsibilities In addition to the duties outlined in the job description, this role will provide effective and efficient administrative support to the primary care contracts function, including but not limited to: Maintaining the Primary Care contracts register. Supporting the contracts team with Local Enhanced Services contracts, National contracts and the Special Allocations Scheme contract. Support Contract & Quality review meetings for GP Federations. Support PCN Clinical Director meetings. Maintain the GP practice master list. Support the management of the Primary Care generic mailbox Job description Job responsibilities In addition to the duties outlined in the job description, this role will provide effective and efficient administrative support to the primary care contracts function, including but not limited to: Maintaining the Primary Care contracts register. Supporting the contracts team with Local Enhanced Services contracts, National contracts and the Special Allocations Scheme contract. Support Contract & Quality review meetings for GP Federations. Support PCN Clinical Director meetings. Maintain the GP practice master list. Support the management of the Primary Care generic mailbox Person Specification Knowledge, Training and Experience Essential Educated to GCSE/O level grade C in English or equivalent. NVQ 3 in Business Administration/Management or equivalent experience. Experience of working in a changing environment. Experience of typing and formatting of documents. Experience or preparing agendas and taking minutes/notes. Experience in complex diary management/ planning and organising complex meetings. Skills and Attributes Essential Ability to work as part of a close-knit team. Effective communication skills - verbal and written. Have a professional telephone manner. Planning and Organisational Essential Ability to act on own initiative without supervision. Ability to organise and prioritise work whilst being flexible and adaptable in order to meet competing priorities. Information and Communication Technology Essential Excellent working knowledge of Microsoft Office package/Microsoft Teams. Person Specification Knowledge, Training and Experience Essential Educated to GCSE/O level grade C in English or equivalent. NVQ 3 in Business Administration/Management or equivalent experience. Experience of working in a changing environment. Experience of typing and formatting of documents. Experience or preparing agendas and taking minutes/notes. Experience in complex diary management/ planning and organising complex meetings. Skills and Attributes Essential Ability to work as part of a close-knit team. Effective communication skills - verbal and written. Have a professional telephone manner. Planning and Organisational Essential Ability to act on own initiative without supervision. Ability to organise and prioritise work whilst being flexible and adaptable in order to meet competing priorities. Information and Communication Technology Essential Excellent working knowledge of Microsoft Office package/Microsoft Teams. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Hampshire and Isle of Wight ICB (104) Address Omega House 112 Southampton Road Eastleigh SO50 5PB Employer's website https://www.hantsiowhealthandcare.org.uk/icb (Opens in a new tab)