Recruiter: HDI
Reference: 2917793921
Type: Permanent
Salary: Competitive
Location: London
Description: Personal Assistant to CFO & Chief People Officer
Key accountabilities
* Proactive organisation and diary management for the CFO and Chief People Officer including arranging internal and external meetings, coordinating schedules, meetings and appointments, preparation of agendas, documents, and materials.
* Provide practical and confidential secretarial administration support as directed by the CFO or Chief People Officer and proactively identify where additional support can be given.
* Take meeting minutes and actions and distribute to relevant stakeholders in a timely manner.
* Organise offsite meetings and Town Halls, providing knowledge and expertise in managing venues and costs. Draft agendas, prepare, and collate presentations.
* Create PowerPoint presentation slides for various meetings, ensuring they are to an advanced standard and consistent with the brand guidelines.
* Arrange all travel requirements across time zones, including flights, hotel bookings, etc., and provide extensive travel itineraries.
* Understand the need for confidentiality.
* Provide administrative support for the wider Executive team where required to allow the team to prioritise effectively and focus on strategic, high-priority and value-adding tasks and projects.
* Proactive involvement in projects on an ad hoc basis as required.
* Provide cover for the Executive Team's Personal Assistants where required.
Skills & experience
* Previous experience in a similar role is preferable.
* Ability to handle a varied workload and competing priorities.
* Strong diary management and scheduling.
* Professional and diplomatic when liaising with internal and external contacts.
* Ensuring all documents, correspondence, and arrangements are accurate and high-quality.
* Handling sensitive information appropriately and maintaining trust.
* Being proactive in identifying and resolving issues before they escalate.
* Skilled in Microsoft Office (Outlook, Word, Excel, PowerPoint).
* Experience with calendar management tools and online meeting platforms.
* Comfortable handling expense systems and document management software.
* Experience in arranging complex travel itineraries, including flights, accommodation, and transfers.
* Able to shift priorities quickly and adapt to changing demands.
* Personal drive and resilience in established and new/changing situations.
* A team player with strong interest in the performance of the business as a whole.
* Bright, energetic and positive with a 'can do' attitude and a focus on getting things done.
This role is offered on a hybrid basis.
As an equal opportunities employer, we are committed to creating an inclusive environment for all employees, recognising that a diverse and inclusive workplace is a creative and prosperous one.
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