Job summary We have an exciting opportunity for an Administrator to join our friendly Data Access & Disclosure team. To support the team in ensuring Torbay & South Devon NHS Foundation Trust complies with Data Protection, Freedom of Information (FOI) and Information Governance in a timely manner under the requirements of the Acts and relevant Codes of Practice. The job involves: o Providing an efficient and effective administrative service for the team o Recording the FOI and Data Protection requests on the IT system & sending correspondence o Providing support with copying records identified for release Main duties of the job Typing and other administrative support, including compiling correspondence as required Ability to develop spreadsheets or reports as requested Take comprehensive messages, dealing with post, e-mails, answering queries, etc. Undertaking all communication in a way that is appropriate to the communication needs of the user Responsibility for accurate data input onto the Trusts computer system, use of other IT systems as required Responsible for recording the FOI and Data Protection requests on the IT system & sending correspondence e.g. acknowledgement letters/emails Maintaining the filing systems, retrieving and filing information Photocopying, scanning, distributing information, sorting post and other general or shared office duties Undertake additional duties as required, commensurate with the level of the job About us The Data Access Office handles requests for information from the general public, patients, staff and solicitors under the Data Protection Act 2018, GDPR and the Freedom of Information Act 2000. At present the department receives in excess of 2,000 Data Protection requests & 840 Freedom of Information requests a year. Date posted 21 January 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year per annum Contract Permanent Working pattern Full-time Reference number 388-6784670-A&C Job locations Torbay Hospital - Belmont Court, 124 Newton Road, Torquay TQ2 7AD Job description Job responsibilities Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification Job description Job responsibilities Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification Person Specification Qualifications and Experience Essential Good standard of general education to include GCSE in maths and English or equivalent. Ability to work on own initiative and prioritise own workload Able to communicate effectively with clients, professionals, partner agencies and adhere to appropriate information sharing policies Good keyboard/IT skills, to include accurate recording skills Effective in using multiple database computer systems Desirable Knowledge of Trust patient administrative and information systems Knowledge of a range of patient software packages Person Specification Qualifications and Experience Essential Good standard of general education to include GCSE in maths and English or equivalent. Ability to work on own initiative and prioritise own workload Able to communicate effectively with clients, professionals, partner agencies and adhere to appropriate information sharing policies Good keyboard/IT skills, to include accurate recording skills Effective in using multiple database computer systems Desirable Knowledge of Trust patient administrative and information systems Knowledge of a range of patient software packages Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Torbay and South Devon NHS Foundation Trust Address Torbay Hospital - Belmont Court, 124 Newton Road, Torquay TQ2 7AD Employer's website https://www.torbayandsouthdevon.nhs.uk (Opens in a new tab)