Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description At Thermo Fisher Scientific, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100 countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on - now and in the future. Our UK Facilities team are looking for a Facilities Coordinator to join the team on a full-time permanent basis. This an office based role located at our Granta Park office. The Facilities Coordinator will oversee the day-to-day operations on site together with other Facilities Team members, ensuring a safe, clean, and functional environment for employees and visitors. This role involves coordinating maintenance, managing vendor relationships, supporting various facilities projects, and ensuring the seamless execution of meetings and events. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Key Responsibilities: Facilities Management: Oversee the maintenance and repair of the building and equipment, ensuring compliance with safety regulations and standards. Coordinate and supervise custodial staff and outside contractors for maintenance, repairs, and renovations. Monitor and manage facility budgets, including tracking expenses and optimizing cost efficiencies. Implement and maintain facility management software and systems. Vendor Coordination: Establish and maintain relationships with vendors and service providers. Negotiate contracts, review service agreements, and ensure vendors meet performance standards. Schedule and supervise regular maintenance and service visits from external vendors. Space Planning and Management: Assist in space planning, including office layouts and workstation assignments. Coordinate office moves, installations, and setups for new employees. Maintain an inventory of office furniture, equipment, and supplies. Health and Safety: Ensure compliance with health and safety regulations, conducting regular inspections and risk assessments. Develop and implement emergency response plans and procedures. Coordinate safety training and drills for employees. Meeting and Event Coordination: Plan and manage logistics for internal meetings and events, including room setup, audio-visual equipment, and catering services. Ensure meeting rooms are equipped and prepared for scheduled events. Coordinate hospitality services to provide a professional and welcoming environment for all guests. Administrative Support: Maintain accurate records of facility-related activities, including maintenance logs, safety inspections, and inventory. Assist in the development and implementation of facilities policies and procedures. Respond to facility-related inquiries and issues promptly and effectively. Qualifications: Education and Experience: Bachelor's degree in Facilities Management, Business Administration, Hospitality Management, or a related field preferred. 2 years of experience in facilities management, maintenance, hospitality, or a related role. Skills and Competencies: Strong organizational and time management skills with the ability to multitask and prioritize. Excellent communication and interpersonal skills, capable of working with diverse teams. Proficiency in Microsoft Office Suite. Knowledge of health, safety, and environmental regulations. Working knowledge of building and maintenance such as electrical, plumbing, HVAC and construction codes would be beneficial Experience in coordinating meetings and events, with a strong focus on hospitality. At PPD clinical research services we hire the best, develop ourselves and each other, and recognise the power of being one team. We understand that you will want to grow both professionally and personally throughout your career, and therefore at PPD clinical research services you will benefit from an award-winning learning and development programme, ensuring you reach your potential. As well as being rewarded a competitive salary, we have an extensive benefits package based around the health and well-being of our employees. We have a flexible working culture, where we truly value a work-life balance. We've grown sustainably year on year but continue to offer a collaborative environment, with teams of colleagues eager to share expertise and have fun together. We are a global organisation but with a local feel. Our 4i Values: Integrity - Innovation - Intensity - Involvement If you resonate with our 4i values above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world's most urgent health needs, submit your application - we'd love to hear from you Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.