Employer: Mid and South Essex NHS Foundation Trust
Employer type: NHS
Site: MSE
Town: Southend-on-Sea
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 28/04/2025 23:59
NHS AfC: Band 4
Mid and South Essex NHS Foundation Trust is now one of the largest trusts in the country, serving a population of 1.2 million people comprising acute hospital sites at Broomfield in Chelmsford, Basildon and Southend.
We are a well-led, high-performing and innovative organisation determined to provide the best health care services for our local population and working in the best interests of the people we serve.
Job overview
You will ensure Health Records are available for direct and indirect patient care within agreed timescales and deadlines. Alongside this, you will ensure all Health Records are processed in accordance with local policies and procedures including scanning, preparing, tracking, tidying, filing and manoeuvring of health records.
You will also be required to locate health records and deliver health records across the local hospital site as required.
The Health Records Team Leader will be responsible for the management and coordination of the Health Records Assistants' rota, annual leave, training, and management of absence.
Main duties of the job
1. Liaise with colleagues and Health Records Site Managers, as appropriate, to ensure duties are completed, and issues and concerns raised.
2. Take part in departmental team meetings to discuss and agree local policy and share information and ideas as required.
3. Problem-solve and respond to queries regarding specific administrative functions within the Health Records Team including locating missing information.
4. Collect daily productivity information to assist managers in producing site-based performance monitoring and management reports.
5. Provide basic advice and guidance to patients and relatives on the correct processes to follow on health records related issues and provide non-clinical advice to patients/carers around the site.
6. Ensure the accurate recording of teams' working hours on Health Roster and approve time sheets for staff where necessary.
7. Deliver a high degree of accuracy in all aspects of this role to ensure the correct information is accessed, recorded, and delivered.
8. Have a good understanding and knowledge of a range of IT systems such as Medway/Lorenzo to undertake the role e.g. tracking, pulling clinic details.
Working for our organisation
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.
We work together, in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
We want to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important, but so is outlook – if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We offer a good working environment with flexible working opportunities, along with the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.
Detailed job description and main responsibilities
Please ensure you view the entire Job Description for main duties of the role along with the personal specification requirements.
If you are interested in the role and believe you hold the qualities we require, then apply today!
We look forward to receiving your application.
Person specification
* NVQ Level 4 or equivalent NHS experience
* Health Records Experience
* Ability to work with, and support a range of staff
* Knowledge of Medway/Lorenzo, Acute Care Portal and other Trust computer systems
* Understanding of confidentiality and implications of noncompliance
Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.
Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values. The use of AI in applications is monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.
Employer certification / accreditation badges
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Name: Jill Galligan
Job title: Site Lead Health Records Southend
Email address: jill.galligan@nhs.net
Telephone number: 0300 443 3075
Additional information: Please contact Jill for any further information or to ask questions about the post.
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