Employee Benefits Administration Assistant
Sheffield Teaching Hospitals NHS Foundation Trust
Sheffield Teaching Hospitals NHS Trust has an exciting opportunity for an Employee Benefits Administration Assistant to join its busy Pay & Employee Services Department.
Delivering a service to over 40,000 employees across the NHS, you will work as part of a busy team and will be able to demonstrate strong organisational skills to ensure effective service delivery.
You will assist with the administration of the Trust's Lease vehicle scheme, providing quotes to users, assisting with the completion of lease car contracts, providing end user support to employees from the delivery of new vehicles and dealing with any ongoing support employees require during the term of their lease agreement.
You will also provide administration support in respect of the Salary Sacrifice schemes for the Trust and other Clients, checking and verifying new order applications, ensuring deductions are processed through pay appropriately and any Taxable Benefits associated with the schemes are processed where appropriate. You will be aware of National Living Wage (NLW) regulations and have some knowledge of Taxable Benefits to ensure that any new orders and ongoing arrangements are compliant and in line with legislation.
Previous experience of working within an Administrative role and the ability to demonstrate strong organisational skills, customer service experience and proficiency in the use of electronic solutions would be advantageous.
Main duties of the job
You will act as first line support for those contacting the department, liaising with employees, Managers, Clients and external companies on a daily basis, ensuring an excellent customer service is being provided at all times.
You will assist with the operation of fleet arrangements for a number of NHS Trusts and CCG's in line with agreed policies and procedures.
You will assist with the financial administration of the fleet including processing invoice payments, debtor accounts, producing financial analysis and effecting journal transfers and dealing with insurance related matters. You will assist with the completion of lease contracts, deliveries and appraising vehicles on de-hire.
You will carry out all procedures relating to the payment of Tax, National Insurance and NHS Pension Scheme contributions on behalf of all clients.
You will assist with the administration of all Salary Sacrifice Employee Benefits schemes for all clients.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The Pay and Employee Services department provides a full range of Payroll and Pensions related services to both the Trust and to a number of other NHS Organisations, along with managing the Trust's workforce systems including eRostering and ESR.
All teams work closely together to provide an excellent customer service to the Trust and to other Clients for whom services are provided.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
* 5 GCSEs at grade C/4 or above including Maths and English or equivalent
* Requirement to undertake internal HR & payroll and expenses system training to required standard
Experience
* Experience of working with Employee Benefit Schemes - including Salary Sacrifice/Lease Car
* Prior experience of working within a team environment
* Experience of interrogating data through Microsoft office applications
* Experience of working with the national NHS Payroll system ESR (Electronic Staff Record)
* Experience of working with the ESR Connect software
* Knowledge of NHS National Terms and Conditions of service
* Knowledge of HMRC and statutory related regulations in particular Taxable Benefits
Skills
* Good interpersonal and communication skills.
* Ability to meet deadlines through organisational and planning skills.
* Ability to work under own initiative.
* Ability to question and learn quickly
* Positive and confident Team Player
* Flexible and adaptable - able to manage competing and changing workloads.
* Ability to work under pressure to strict deadlines by planning and prioritising own workload
* High degree of numeracy
* Self motivation and ability to work under own initiative.
* Methodical approach to work.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Sheffield Teaching Hospitals NHS Foundation Trust
Head of Pay, Systems and Employee Services
£24,071 to £25,674 a year pa/pro rata for part-time staff
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