Payroll Manager
Location: Nottingham
(Managing Payroll, Expenses and Benefits)
This role requires both technical expertise with payroll systems and software (Cintra) and a deep understanding of payroll legislation, statutory deductions, and reporting requirements. Additionally, collaboration with HR and communication with employees and external bodies are critical aspects of this position.
Job Requirements
* Responsible for accurate and timely monthly end to end payroll processing and pensions administration.
* Responsible for benefits in kind and P11d’s.
* Maintain up to date and accurate employee records and data.
* Preparing payroll reports, reconciling payroll data, and facilitating audits.
* Maintain a comprehensive knowledge of all relevant legislation relating to payroll and pensions service, including PAYE, National Insurance, maternity, paternity and adoption leave, and pensions.
* Interpret new legislation and changes in regulations affecting the payroll and pensions functions and develop proposals for implementation.
* Tax compliance, liaising with HMRC to ensure timely and accurate filing of payroll taxes and other related obligations.
* Developing and managing the payroll budget.
* Cintra knowledge advantageous.
Required Skills and Experience:
* Ideally Chartered Institute of Payroll Professionals (CIPP) qualified / membership.
* Proven experience in payroll administration at a senior level and providing professional payroll advice to employees and managers.
* Previously worked in a stand-alone payroll position and possesses extensive experience in administering and using payroll systems.
* Working knowledge of payroll legislation and practical experience in managing multiple payrolls.
* Ability to deal tactfully and diplomatically and maintain confidentiality with internal and external stakeholders to deliver solutions.
* Strong IT and numeracy skills, with experience in using Microsoft Word, Excel, PowerPoint, and Outlook.
* Personable with strong communication and relationship building capabilities across all levels of the business.
* Practical and logical; able to solve problems quickly.
* Experience in effectively managing your own priorities and meeting deadlines, in a fast-paced environment.
* Willingness to work flexibly to support the overall aims of the team and changing priorities.
* High level of attention to detail and accuracy.
Key Responsibilities
* Payroll Processing: Managing the payroll for around 500 staff each month using Cintra software, ensuring all calculations and deductions (e.g., tax, pension contributions) are accurate.
* Statutory Payments: Checking statutory payments such as SMP (Statutory Maternity Pay) and SPP (Statutory Paternity Pay) and generating detailed reports.
* Staff Records: Maintaining employee records to ensure accurate payroll and HR records.
* Legislation Compliance: Staying up to date with changes in payroll legislation and ensuring they are properly implemented in the payroll process.
* RTI Submissions: Ensuring monthly payroll runs comply with Real Time Information (RTI) submissions to HMRC.
* Expertise on Payroll Issues: Providing advice and expertise on payroll-related issues for both management and employees.
* Report Writing: Creating reports, including gender pay gap reports and other ad-hoc reports, to ensure compliance and support decision-making.
* Responding to Queries: Handling payroll queries from employees and external organizations promptly and knowledgeably.
* Pension Scheme Management: Overseeing multiple pension schemes, ensuring changes are accurately reflected and schedules are maintained.
* Attachment of Earnings Orders: Administering court orders for deductions (such as child support or fines) and ensuring correct payments are made.
* Issuing Key Payroll Documents: Handling year-end documentation, including issuing P45’s, P60’s, and P11D’s (for benefits and expenses).
* Compliance with Governing Bodies: Ensuring all forms and paperwork are submitted to relevant authorities in a timely manner.
* HR Collaboration: Working closely with HR to support payroll processes, ensuring alignment between HR procedures and payroll requirements.
* National Minimum Wage Compliance: Ensuring all employees are paid at least the National Minimum Wage.
* Expenses Management: Processing and reviewing employee expenses on a monthly basis to ensure accuracy and compliance.
* Benefits Management: Managing benefits such as healthcare, ensuring deductions are correctly reflected in payroll.
* International Payroll (Malaysia): Liaising with the Malaysian payroll provider to ensure accurate and timely processing of payroll for Malaysian staff.
What’s In It for You?
We offer a competitive salary, professional development opportunities, and the chance to work in a collaborative and innovative environment. With us, you’ll play a pivotal role in shaping the future of IT services while growing your career in a high-energy, rewarding role.
Joining our team comes with its perks:
* Hybrid working options for a better work-life balance.
* 25 days annual leave plus bank holidays.
* Ongoing learning and development opportunities.
* Cycle to work scheme and technology vouchers.
* Enhanced family leave.
* Celebration day - an additional day off each year to celebrate an occasion important to you.
* Salary sacrifice pension.
* 2 paid volunteer days - We believe in the power of giving back to our communities and want to actively support employees' efforts to make a positive impact.
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