Administrative Officer - Medical Directorate
Band 4
Main area: Administration
Grade: Band 4
Contract: Secondment: 12 months
Hours: Full time - 37.5 hours per week
Job ref: 242-4520
Site: Ladybridge Hall HQ
Town: Bolton
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 20/01/2025 23:59
North West Ambulance Service NHS Trust is an Equal Opportunities Employer. We are committed to providing services that embrace diversity and promote equality of opportunity. We offer a guaranteed interview scheme for disabled applicants who meet our minimum selection criteria at each stage of the selection process. We will not tolerate discrimination on any grounds.
The Trust encourages applications from all backgrounds to improve the diversity of our workforce and better reflect the communities we serve.
The Trust reserves the right to close this vacancy early if a large number of applications are received.
Due to the volume of applications, we will only contact shortlisted candidates via email; we aim to do this within 4 weeks of the closing date. If you do not receive an email, it means you have not been shortlisted.
We offer a range of excellent benefits including a pension scheme, up to 33 days of annual leave (exclusive of bank holidays), training and development opportunities, access to NHS discounts, and other schemes.
Job Overview
Administration Officer, Medical Directorate – B4 – 12-month secondment or fixed-term, 37.5hrs pw – Based at Ladybridge Hall, Trust Headquarters (Bolton) and Agile working.
A 12-month secondment or fixed-term job opportunity has arisen within the Medical Directorate for an Administration Officer to provide efficient and effective administration support to various work streams/projects relating to the Medical Directorate and contribute to delivering a high-quality standard of work.
Main Duties of the Job
Applicants should be a forward-looking thinker and able to plan and organise work independently to support the Directorate’s workload. You will have:
* 4 GCSEs including English and Maths or equivalent qualifications
* NVQ Level 4 in Business Administration or equivalent level of administration experience
* Ability to plan and organise work independently to support the directorate workload and achieve deadlines
* Proficient use of MS Word, MS Excel, MS PowerPoint, e-mail and internet applications
Working for Our Organisation
North West Ambulance Service NHS Trust provides 24-hour, 365 days a year accident and emergency services. Our highly skilled staff provide life-saving care to patients and non-emergency patient transport services.
Detailed Job Description and Main Responsibilities
Please ensure you read the Job Description and Person Specification attached to the advert in full before applying.
Person Specification
Skills & Abilities
* Ability to analyse a wide range of complex information and summarise accordingly
* Forward-looking thinker who actively seeks opportunities and proposes solutions
* Proficient use of MS Word, MS Excel, MS PowerPoint, e-mail and internet applications
* Takes initiative and consistently drives for high-quality service delivery
* Ability to act with discretion and understand the need for confidentiality
* Excellent communication skills, both written and oral
* Ability to produce accurate, high-quality reports, minutes, presentations, briefings requiring attention to detail
Qualification and Education
* 4 GCSEs including English and Maths or equivalent qualifications
* NVQ Level 4 in Business Administration or equivalent level of administration experience
Knowledge and Experience
* Experience of project administration and general administrative practices
* Experience of organising, attending and minuting meetings at senior management level
* Understanding of Data Protection Act
* Experience of dealing with sensitive and confidential information
* Experience of prioritising workload and working to set time parameters
Values and Behaviours
* Working together – demonstrate collaborative and inclusive working
* Being at our best – professional and adaptable
* Making a difference – act with compassion, kindness and integrity towards everyone
Any offer of employment may be withdrawn if you knowingly withhold information, provide false or misleading information.
Should you be successful at interview stage, successful candidates will receive a conditional offer of employment, subject to the NHS Employment Checks Standards.
Right to work - You will be required to provide a valid right to work in the UK document.
Reference checks - This will cover a minimum of a three-year period and will include a request for the number of days and occasions of sickness absence covering a minimum two-year period.
DBS Checks - If the post is subject to DBS disclosure, a charge will be made for this disclosure.
Occupational Health - You will require satisfactory medical clearance.
While not a condition of employment, all staff are encouraged to be vaccinated against COVID-19.
If you do not have regular access to your email please contact a member of the HR Hub Team on 03451122018.
Employer Certification / Accreditation Badges
The postholder will have access to vulnerable people, and as such, this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
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