What skills and experience we're looking for
Purpose
• To lead the effective administration of the school’s SIMS information management system in order to accurately record and organise all student data, ensuring compliance with GDPR legislation
• To organise and develop the school’s production of data to report on GCSE results, assessment, progress and behaviour through the use of SIMS, SISRA and interaction with other external databases
• To organise and administer the school’s examination system ensuring compliance with JCQ regulations
Main Responsibilities
Management of all aspects of SIMS and other data systems
• Ensure pupil records are accurate and up-to-date
• Create and maintain the SIMS assessment manager and SISRA databases to ensure that assessment data is relevant, accurate and complete
• Oversee the completion of Census and CES census and other statistical government returns
• Support the school’s timetabler in the production of the school timetable and KS4 options
• Prepare the new academic year calendar in SIMS to affect the smooth transition from one academic year to the next
• Ensure the smooth transfer of data between Nova-T6 – Assessment Manager – Academic Management/Course Manager - Examinations - Lesson Monitor
• Update and apply periodic and casual changes to courses, teachers and rooms throughout the year
• Allocate student class memberships
• Ensure SIMS recording and usage complies with GDPR and adhere to school policy of data retention and deletion
Data Management
• Provide reporting on pupil progress from KS3 to GCSE through use of internal and external databases
• Effectively download data from, and share data with, external providers including FFT and DfE databases
• Import KS2 results into SIMS and prepare data for analysis
• Import GCSE results into SIMS and transfer to SISRA for analysis
• Provide SLT with accurate data to analyse KS4 targets and predicted GCSE results
• Administer DfE data checking exercise to verify school GCSE results
• Provide reports for SLT and governors regarding attendance, persistent absence, exclusions and behavior
• Respond to SLT, subject leaders, heads of year and pastoral staff requests for information
• Supervise workload of Data Administration Assistant(s)
• Train and support all SIMS and SISRA users by preparing and sharing user guides and providing training sessions in order to maximise optimum use and efficiency of systems
• Support and liaise with School Business Manager, Attendance officer and other specialist SIMS users
• Organise the recruitment of examination invigilators
• Organise the training of invigilators
• Liaise with the SENCo and Access Arrangement Coordinator to ensure that candidates’ access arrangements and reasonable adjustments are provided
• Liaise with heads of department/directors of faculty to ensure that examination requirements for the subject are met
• Liaise with the site management staff, ICT staff and invigilators to ensure that examination rooms are set up and organised in accordance with JCQ exam regulations
• Consider the impact of exams on the wider school community and make appropriate arrangements to re-arrange staff and room cover
• Administer correct exam entries in SIMS and submit entries and amendments to awarding bodies
• Produce exam timetables, seating plans, organise internal and external exam series
• Apply for candidate special consideration
• Administer examination post-results services
• Ensure the security of examination question papers and scripts in accordance with JCQ and awarding body regulations
• Dispatch completed examination papers and NEA samples to the appropriate examiners
• Ensure all exam policies are compliant and up-to-date
• Produce examination timetables for students and ensure their distribution
• Import examination results into school and organise distribution of examination results for students
• Provide examination data to the Local Authority and Diocese
• Issue Exam Certificates to candidates and assist in the planning Presentation Evening
• Attend training courses relevant to the post, ensuring continuing personal and professional development
• Attend Data and Exams network meetings and conferences
• Keep up to date with DfE, JCQ and awarding body changes and communicate with relevant staff
Management and Training
Exams
Professional and Personal Development
Other Specific Duties
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task
undertaken may not be identified. It is not a comprehensive statement of procedures and tasks, but sets out the main expectations of the school in relation to the post holder’s professional responsibilities and duties. This post is subject to Enhanced DBS disclosure.
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task may not be identified.
The post holder will be expected to comply with all reasonable requests from the Headteacher to undertake work of a similar level that is not specified in their job description.
What the school offers its staff
Thank you for your interest in St James’ Catholic High School.This is an exciting time to join St James’ as we look to moveour school to the next level.
We are a good oversubscribed school (OFSTED 2022) locatedin Stockport, South of Manchester. Our school is made up of825 students and 100 staff. St James’ Catholic High Schoolis a thriving Catholic community that places children atthe centre of everything we do. The Diocese of Shrewsburyjudged our school to be an “Outstanding” Catholic school.St James’ is a highly academic performing school:
• Impressive positive progress 8 scores for the previousthree years
• In 2023, 75% of students achieved at least a grade 4 inEnglish & Maths while 54% of students achieved a grade5 in these subjects
• 40 grade 9s and 101 grade 8s in 2023 demonstratingexceptional attainment across a wide range of subjects
• Exceptional results in open, Maths and English subjectsplacing us in the top 20% of similar schools nationallyOur school is at the cutting edge of teaching and learningand thrives on providing outstanding opportunities for theyoung people we serve. All our staff work to provide our youngpeople with the skills, knowledge and understanding in orderto achieve their full potential.
Inspired by the example of St James, the purpose of ourschool is ‘To educate and develop global Catholic citizens’.
Our three school values of Family, Faith and Excellenceare lived out every single day by staff, students and allstakeholders.
The reputation of our school is exceptional within Stockportand across the Shrewsbury Diocese for academic excellence,impeccable pupil conduct and for providing outstandingadditional opportunities for our young people. The result isthat our young people develop into global Catholic citizenswho are proud to profess their faith and who make a positivecontribution to society.
At the root of our success is our St James’ community. Thisis built on strong, positive relationships between all staff,students and parents. Our parents support our school anddevelop their children at home whilst our dedicated staffare relentless in driving excellence by providing the besteducational experiences and opportunities for our students.
Underpinning this excellence are our unique values, Catholicethos and our mission. We are inspired and driven by theGospel where we are told: ‘With God all things are possible’(Matthew 19:26).
If you would like to find out more about our schooland community, please contact Kirsty Bowers,PA to the Headteacher on 0161 482 6900 or atheadteacherpa@stjamescheadle.co.uk
Anthony Pontifex
Headteacher
Commitment to safeguarding
St James’ Catholic High School is an equal opportunity employer which is “Positive about Disabled People”. Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently under-represented in the workforce, who meet the person specification for the post St James’ Catholic High School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service.