To provide comprehensive administrative and clerical support as part of Public Health Wales administrative resource. This includes liaising and supporting the coordination of services, such as maintenance and facilities, supporting the dissemination and coordination of resources, and organizing and supporting the planning of meetings/events. The post holder is required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Public Health Wales policies.
Main duties of the job
This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. The duties and responsibilities listed below are not intended to be exhaustive, but are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible approach when the needs of the service require.
The ability to speak Welsh is essential for this post.
Fixed term/secondment for 9 months until 29th August 2025 to cover secondment.
About us
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales. Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part-time or on a job share basis.
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
* Word processing to RSA III/NVQ Level 3 or equivalent level of experience
* Good standard of education together with a high level of numeracy, written and spoken English
* ECDL
Experience
* Demonstrable experience in an administrative role
* Experience of communicating with all levels of professional staff and the public
* Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
* Working experience of Microsoft Office Suite
* Administering finance systems, e.g. requisitions, budget monitoring
* Working in an NHS environment
Skills
* Ability to work on own initiative and manage own workload
* Advanced keyboard skills
* Good written and verbal communication skills
* Good organisational skills
* Ability to work within a team and to take direction from senior team members
* Problem solving and fact finding
* Ability to speak Welsh
Knowledge
* Good knowledge of MS Office Suite
* Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
* Thorough understanding of office procedures
* Working knowledge of filing/data systems including record management
* Knowledge of Public Health Wales
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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