Summary
Are you someone with a positive, can-do attitude and a true passion for providing exceptional, five-star customer experience? The Reception Administrator Apprentice will provide daily support and serve as the first point of contact for clients at Alliott Wingham, ensuring seamless assistance to both employees and new or existing clients.
Wage
£15,000 a year
Training course
Business administrator (level 3)
Hours
Monday - Friday, 08.30 - 16.30
37 hours 30 minutes a week
Possible start date
Tuesday 6 May
Duration
1 year 3 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
The Receptionist Administrator will be responsible for the following duties:
* Providing customer service both in person and over the phone
* Efficiently handling administrative tasks, including diary management, processing incoming and scheduling appointments
* Accountable and responsible for personal workload
* Engaging and interacting with clients effectively
* Provide information to visitors and callers regarding company services, policies, or directions
* Receive, sort, and distribute mail and packages
* Handle incoming phone calls, direct them appropriately, and take messages when necessary
Where you’ll work
KINTYRE HOUSE
70 HIGH STREET
FAREHAM
PO16 7BB
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
PETA LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* Level 3 Business Administrator Apprenticeship Standard
* You will complete a 15-month apprenticeship which includes 12 days at the PETA training centre in Cosham
* You will be supported every 6-8 weeks with visits from your PETA Learning & Development Coach
Requirements
Essential qualifications
GCSE in:
* English (grade C/4)
* Maths (grade C/4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Knowledgeable about GDPR
* Adaptable and responsive
* Proficient in MS Office
* Work independently
* Follow established guidelines