Job Title: Facilities Administrator
Location: Newbridge
Salary: £28,000
Job Type: Full-time, Office-Based, 6 Months FTC
Working Hours: 37.5Hrs - Monday to Friday 9:00 AM - 5:30 PM
Role Overview:
This position is responsible for organising and supporting the Centre Management office efficiently and cost-effectively while providing administrative assistance to the management team.
Key Responsibilities:
• Manage and maintain manual and digital data systems, including filing and archiving.
• Provide secretarial support to the Centre Management team, ensuring all documents adhere to company standards for formatting and presentation.
• Oversee orders, payments, and invoicing using the company’s accounting system and Purchase Ordering Management System (POMS), ensuring timely processing.
• Assist the General Manager in monitoring expenditures.
• Implement and manage information systems, including the Centre’s SharePoint site.
• Support the Centre Management team with tenant liaison, record-keeping, and general administration.
• Prepare reports as required.
• Ensure compliance with all Managing Agent quality assurance and health & safety procedures.
• Assist in the administration of promotional events and activities, including tracking payments and sending required correspondence in line with company procedures.
• Handle visitor inquiries and general queries at the M...