Job Summary
An exciting opportunity has arisen to work as the PA to the Childrens Management team within the Leeds Childrens Hospital. The role is to provide administration support to the Head of Nursing, General Manager, and wider Management team.
The post holder will be accountable for the provision of a comprehensive personal assistant to the Leeds Childrens Hospital management team.
The role will include secretarial activities, for example, diary management and recruitment, but will also include developing, maintaining, and managing office and information systems in support of the Management team.
The post holder will also have a significant role in supporting relationships external to the Trust on behalf of the Leeds Childrens Hospital management team, e.g., coordinating visits and meetings with a wide range of stakeholders, organizing a variety of meetings from 1:1s through to large complex meetings.
The post holder will be co-located with the Management team and will work closely with the PA to the Management team. The role is fixed term to cover Maternity leave.
Main Duties of the Job
The role is to provide a consistent and high-quality Personal Assistant (PA) service to the Senior Management team. The PA will have oversight of the administration of the team and ensure they are managed efficiently and effectively, and where it is not possible, that the correct escalation procedures are followed. The role also supports the recruitment process for both medical and admin across the Leeds Childrens Hospital.
Applicants should be able to communicate effectively with a wide range of people, including all levels of hospital staff and external organizations. Applicants should have excellent communication and organizational skills. You must be able to work as part of a team, manage your own workload, use your own initiative, work to tight deadlines, and have the ability to work under pressure and be committed to providing an excellent service for Leeds Childrens Hospital.
About Us
The post will be based at Leeds Childrens Hospital. As part of the wider Leeds Childrens Hospital, the service provides a flexible working process to support our team with their work-life balance.
Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy, and we reserve the right to close, delay, or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
Date Posted
06 February 2025
Pay Scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year
Contract
Fixed term
Duration
12 months
Working Pattern
Full-time, Flexible working
Reference Number
C9298-CHI-0339
Job Locations
Leeds General Infirmary, Great George Street, Leeds, LS1 3EX
Job Description
Job Responsibilities
To provide administration and recruitment support to the Leeds Childrens Hospital. The postholder will be responsible for the provision of a full and effective PA administration support service to the Senior Management team. The postholder will be expected to arrange and plan their own work on a day-to-day basis within the overall demands and priorities of the department. The administration will be provided with diary management, medical and non-clinical recruitment, supporting the management team with HR issues, ordering stock for the team, and other services within Leeds Childrens Hospital.
Person Specification
Skills
Essential
* Good interpersonal skills
* Effectively communicate with team members
Desirable
* Be aware of and demonstrate commitment to the Trust policies and procedures.
* Be aware of the Leeds Values
Experience
Essential
* IT skills include keyboard and data entry.
* Previous customer care experience
Desirable
* Knowledge of Microsoft systems and relevant administrative systems
* Work experience in a health care setting
Qualifications
Essential
* Education to GCSE English and Maths A-C or equivalent
Desirable
* Good command of spoken and written English
* Literate and numerate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer Details
Employer Name: Leeds Teaching Hospitals
Address: Leeds General Infirmary, Great George Street, Leeds, LS1 3EX
Employer's Website: Leeds Teaching Hospitals
#J-18808-Ljbffr