The Governance Team is responsible for managing and ensuring that the ICB has in place sound, integrated corporate governance arrangements, policies, procedures, and structures for ensuring that the organisation complies with its legal, constitutional, regulatory, and risk management requirements. The Senior Governance and Assurance Officer will support the delivery of an effective and comprehensive governance service by undertaking a range of tasks across the governance portfolio ensuring that processes are implemented, meetings are supported, and accurate and robust records are maintained. As part of this role, there will be a requirement to work in a matrix and flexible way across multiple areas/teams to support business needs. The objectives of the role will be regularly reviewed to align to organisational priorities.
The job description and person specification are an outline of the tasks, responsibilities, and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager. The main responsibilities of the role include:
1. Providing support to ensure all constitutional, governance, and administrative procedures are effectively implemented and statutory documentation maintained.
2. Providing logistical and administrative support to statutory and non-statutory meetings as requested, including the preparation and distribution of agendas, minute taking, and following up actions in accordance with agreed deadlines.
3. Ensuring the maintenance of up-to-date and accurate Board and Committee documentation including agendas and papers, action registers, decision logs, and attendance logs.
4. Leading on the development and maintenance of electronic databases, dashboards, spreadsheets, and reports to support governance, risk, and assurance processes.
5. Day-to-day maintenance of the Policy Register, Policy Repository, and Archive.
6. Administrative management of the Civica System for Declarations of Interest, Gifts, and Hospitality.
7. Maintaining internal audit documentation including the recommendations register.
8. Maintaining legal services documentation, monitoring compliance with processes, and advising on legal invoices to enable payment authorisation.
9. Managing the Governance mailbox and calendar, being the first point of contact for Governance enquiries.
10. Managing the custody and application of the common seal; the governance pages on the website and intranet and the reporting of incidents and allocation of investigations.
11. Undertaking the role of Information Asset Assistant and Risk Co-Ordinator.
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