Job Title: Executive Assistant
I am recruiting for a dynamic, dedicated, and proactive Executive Assistant to support the directors of a growing business in both their personal and business endeavours. The ideal candidate will be highly organised, possess excellent communication skills, and be able to handle a wide range of administrative and personal tasks with discretion and confidentiality.
Responsibilities:
1. Administrative Support:
* Manage calendars, schedule meetings, and coordinate appointments for the directors.
* Arrange travel accommodations, including flights, hotels, and transportation.
* Prepare and organise documents, reports, and presentations as needed.
* Handle incoming calls, emails, and correspondence, responding promptly and professionally. Filling of emails and key documents using One Drive.
1. Personal Assistance:
* Assist with personal errands, such as booking appointments, dealing with taxing cars, collating, and checking credit card bills and invoices for various properties, insurance, visas, getting lunch, etc.
* Coordinate personal events and gatherings if required.
* Maintain confidentiality and discretion when handling personal matters.
1. Business Support:
* Assist with business-related tasks, including preparing agendas, minutes, and action items for meetings.
* Conduct research on market rents, compile data, and assist with project management as required.
* Liaise with the franchisor, property agents, suppliers, and stakeholders on behalf of the directors.
* Meet and greet guests into the office and ensure the smooth running of the office facilities.
Organisation and Time Management:
* Prioritise tasks and manage competing demands efficiently.
* Keep track of deadlines, appointments, and important events to ensure timely completion of tasks.
* Anticipate the needs of the directors and proactively address them.
1. Communication and Relationship Building:
* Serve as a liaison between the directors and internal/external stakeholders.
* Maintain professional and positive relationships with clients, colleagues, and vendors.
* Communicate effectively and accurately on behalf of the directors, both verbally and in writing.
Qualifications:
* Proven experience as a Personal Assistant or similar role, preferably in a fast-paced environment.
* Excellent organisational skills and attention to detail.
* Strong communication and interpersonal abilities.
* Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
* Ability to handle sensitive information with confidentiality and discretion.
* Flexibility and adaptability to changing priorities and situations.
* Bachelor's degree preferred, but not required.
#J-18808-Ljbffr