Leasing and Site Administrator - Property
* Full-time
* Primary Location: Canterbury
* Contract Type: Permanent Full Time
Hato Hone St John has been serving New Zealanders and working to save lives since 1885. As well as providing Ambulance Services, our programmes and team of over 11,000 staff and volunteers are helping to build strong, resilient communities across the motu; supporting everyone in Aotearoa to live healthier, happier and longer lives.
The Leasing and Site Administrator will provide support to the National Leasing and Site Manager and wider Property Team to ensure the effective management of St John’s leased properties and facilities:
* Working collaboratively with the National Leasing and Site Manager, St John colleagues, regional teams and Area Committees and external parties including Landlords, Landlords solicitors, contractors and other property professionals, this role ensures the appropriate management and implementation of all leasing and site related processes and activities.
* This position will ensure that all property projects related to leasing, acquisition and disposal, are supported to comply with applicable local and national legislation, organisation policy and best practice standards and that any issues are expeditiously and appropriately addressed.
* Act as the first point of contact for all minor lease related calls and queries, assisting internal customers (including Area Committees and St John staff) to ensure minor issues are fixed in a timely manner, while responding to all requests promptly, politely, and effectively in accordance with St John’s Core Values.
* Assist with the preparation of business cases, board papers and the legal documentation process for lease actions including lease renewals, lease variations, rent reviews, new leases, lease expiries and exits and land acquisitions/disposal.
* Assist with ensuring all financial payments (rental, operating expenses etc) made to Landlords in accordance with lease requirements are accurate and current and have appropriate automatic payment end dates.
Ko wai koe - About you:
To be successful in this role, you will have:
* Qualification in a property or legal related field (desirable but not essential) with an understanding of real estate practices in New Zealand.
* Extensive experience in a property, legal executive, finance and/or facilities administration role, with proven knowledge and experience in managing commercial property leases.
* Able to apply an up-to-date knowledge of New Zealand property law, building regulations, property management systems and health and safety requirements using, best practice, approaches / advice to achieve required outcomes.
* Excellent and demonstrated listening, written, oral and interpersonal communication skills, including report writing for Boards and Committees, with the ability to facilitate group presentations and meetings.
* Excellent relationship-building and maintenance skills with a strong customer focus and professional attitude as well as the commitment/ability to maintain the absolute confidentiality of information.
Me pēhea te tuku tono - How to apply
Click “I’m interested” before applications close on 5th May 2025.
For further information please contact Simone Gillespie at 0800 St John for a confidential discussion.
At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we’re committed to creating a workplace where everyone belongs.
If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process.
Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.
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