Governance Assistant 12-month Fixed Term Contract
Hybrid working with 2 days per week in our Preston Office (PR1)
We can be flexible with hours between 30 37 per week
A glance at the role and LPPA:
An exciting opportunity has arisen for an experienced Governance Assistant to join our organisation on a fixed-term basis.
This role will be responsible for providing support to the Head of Governance in relation to corporate governance matters relevant to LPPA and also in relation to procurement and contract management matters. You will also directly support Board members and members of the Executive Leadership Team with day-to-day tasks relating to corporate governance and the delivery of strategic objectives.
Local Pensions Partnership Administration (LPPA) is one of the UKs leading pension administration companies. We strive to deliver the best experience for over 2,100 employers and more than 655,000 members of Local Government, Police and Firefighter pension schemes, keeping them fully informed about their pensions whilst working closely with employers to continuously educate and support them.
What we can offer you:
- Attractive salary of circa £35 40k (FTE) DOE
- 25 days holiday, plus bank holidays and additional concessionary days, with the ability to 'buy and sell' leave
- Access to an excellent pension scheme (Local Government Pension Scheme) with generous employer contributions
- Access to our Employee Assistance Programme for when you might need some support
- The opportunity to earn through our Employee Referral Scheme
- Access to our bespoke Reward Discount Scheme Your Perk Site
- Opportunities to attend Wellbeing webinars and social events
- Daily free fruit and snacks available to you in our office
- Free Car Parking in Preston Town Centre
What youll be doing:
Corporate governance
- To support the Governance Lead with corporate governance matters across the entities, to ensure the entities are compliant with their obligations under company law and applicable regulations
- To support the Governance Lead with horizon scanning for new legislation and considering the effect such legislation has on the entities
- Co-ordinate meeting dates, annual appointments/invitations, logistics, agendas, and board reports for the following meetings: Board, Committees, Executive leadership, Risk Forum & others as required
- To produce effective minutes and/or action trackers for the above meetings, as requested
- To keep action trackers up to date and meaningful by co-ordinating with key individuals to ensure expectations are understood and managed
- To become familiar with the Board portal used by the entities so as to maintain organised, accessible, and appropriately secure folders for the above meetings
- To develop slide decks and training packs for the above meetings, and to assist with report writing
- To work with the Governance Lead and the LPPI Governance Team to update Forward Planners and other compliance documentation and/or reports
- To support the Governance Lead with work to update policies and processes relating to corporate governance, procurement, and contract management
- To review effectiveness of internal corporate governance processes and generate feedback
- To support individuals within the entities to understand and apply corporate governance policies and processes
- To support individuals within the entities to understand and apply the procurement policy and processes. Escalate any concerns to the Governance Lead or Head of Finance, People & Culture
- To support individuals within the entities to understand and apply the contract management principles and processes. Escalate any concerns to the Governance Lead
- Support the Governance Lead with activities such as:
- Board member induction
- Succession planning
- Non-executive director recruitment
- Board training
- Skills assessments
- Board/committee effectiveness reviews
- Documenting and updating risks relating to corporate governance and procurement
- Designing and embedding CSR objectives (as part of LPPAs business plan)
- Maintaining corporate registers (including conflicts, gifts and hospitality, related parties)
- Maintaining databases/records to evidence compliance with procurement and contract management activities
- Drafting text for the Annual Report and Accounts and other annual disclosures
- Embedding any modern slavery requirements required as a result of policy updates
- Reviewing use of technology/systems
- Updating delegation frameworks/list of approved signatories
- Ad hoc project work
- To lead on Companies House filings and maintaining the asset management registers for corporate governance, procurement, and contract management documentation
- To lead on gathering evidence to satisfy AAF/ ISO/ data protection/ other compliance requirements
- To support with ELT, Board and Committee diary management
- Lead on maintaining the corporate website and intranet from a governance perspective
General
- To develop and maintain strong relationships with Board, Committee, and Executive Leadership Team members
- To demonstrate team ethics and work as part of LPPA teams supporting the business objectives
- To continually develop personal knowledge and skill, to maintain subject expert status on all matters relating to company secretarial services and procurement risk across the pensions administration business
- Comply with LPPAs Data Protection and Information Security policies and any relevant GDPR legislation
What we need from you:
- A proactive, self-motivated team player who can work independently with minimal supervision, manage a high personal workload with multiple deadlines and continually strive for improvements in quality, efficiency, and presentation
- 2-3 years' relevant experience, working in a governance or EA role within the public or private sector
- Strong communication skills to ensure that key information is passed between stakeholders in a professional manner and to build good working relationships within the entities
- Effective written and verbal communication and competent in drafting Board reports and governance policies/manuals with some support
- Excellent organisational and minuting skills
- Started or interested in pursuing a corporate governance qualification
- Possesses company secretarial experience, including work to evolve the effectiveness of internal corporate governance frameworks to best practice standards
- A basic understanding of public procurement rules and processes
- Good analytical skills and the ability to present reasoned and convincing arguments to support and/or challenge a proposal
- Excellent level of numerical, analytical, ICT, and report writing skills to assist in the communication of key messages and to facilitate discussions and decision-making
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