Main area: AACC Coordinator
Grade: NHS AfC: Band 3
Contract: Fixed term: 12 months (12 Months from Start Date)
Hours: Full time - 37.5 hours per week (Monday to Friday - 9am to 5pm)
Job ref: 983-ICB-7120KB-A
Employer: NHS Bath and North East Somerset, Swindon and Wiltshire ICB
Employer type: NHS
Site: BSW ICB- Banes, Swindon and Wiltshire
Town: BSW ICB- Banes, Swindon and Wiltshire
Salary: £22,816 - £24,336 Per annum, pro rata
Salary period: Yearly
Closing: 04/11/2024 23:59
NHS AfC: Band 3
Our commitments to you
We are passionate about creating an inclusive workplace that promotes and values diversity. We welcome applications irrespective of people's age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
Applications are warmly welcomed from applicants who wish to apply for a position on the basis of a smarter or flexible working arrangement. Where candidates are successful at interview, such requests will be taken under consideration and we will aim to accommodate these wherever the needs of the service allow.
BSW ICB seeks to be a supportive, caring employer and expects all colleagues to behave in a professional and respectful manner and to demonstrate our values.
Job overview
BSW ICB is seeking to recruit an enthusiastic and self-motivated administrator to join the Continuing Healthcare Team. BSW ICB has an Agile Working Policy where office attendance is required for business purposes along with the flexibility of remote working.
This is an exciting opportunity to work within a strong and supportive team and to undertake a key role in successfully delivering important patient focused care services.
Main duties of the job
This is a varied role, working in a busy team, which requires someone with exceptional administration skills who can multi-task effectively to provide comprehensive and efficient support to colleagues, service providers and with the Local Authority.
The role will be dealing with Continuing Healthcare (CHC) applications for numerous funding streams, all of which follow varying policy and processes which require ongoing administration support to ensure an excellent service to all users.
The role will require regular contact with Care & Nursing Homes, Social Services, Hospital Teams, and other Health & Social Care Professionals. Contact with patients and families will also be required to provide information and guidance, ensuring that we are delivering a professional and caring service.
Further to processing CHC applications, you will get involved with other duties within the team such as:
1. Arranging and Booking healthcare assessments
2. Dealing with day-to-day queries by telephone and email
3. Creating and maintaining electronic records, and databases
4. General office duties such as photocopying, scanning, printing documentation and undertaking post duties
5. To be involved in the audit and data cleanse of our current system in preparation for a new End to End System.
Working for our organisation
‘Working together to empower people to lead their best life’ is the one, unified vision for our organisation and all our partners working together across Bath and North East Somerset, Swindon and Wiltshire.
If you are offered employment with us, you will have the opportunity to join a friendly, quality focused and dynamic team that is supportive and cares about your working experience and your wellbeing.
Benefits BSW ICB offer include:
* Generous NHS annual leave entitlements commencing at 27 days per year rising to 33 days per year, pro rata, plus bank holidays
* Flexible working
* Modern IT equipment and an in-house IT help facility
* Colleague wellbeing support through a Staff Support Service and a wealth of wellbeing guidance and offers
* Colleague engagement forums and events
* Financial wellbeing guidance and benefits (including NHS staff offers, health service discounts, cycle scheme, car lease scheme, money helper service)
Detailed job description and main responsibilities
To be involved in the audit and data cleanse of our current system in preparation for a new End to End System.
Acting as the first point of contact for a wide variety of stakeholders including patients, families and carers, general public, acute and community providers, NHS and Local Authority staff and other external agencies.
Recording of all new referrals in a timely manner on appropriate databases and prioritising referrals in accordance with the National Framework for NHS Continuing Healthcare and NHS-funded Nursing Care July 2022 (Revised).
Management and completion of any ongoing communication arising as part of the referrals process.
Liaising with all relevant parties including clinical staff and local authority staff, private providers, patients, families/representatives to ensure assessments and review appointments are conducted within the national Service Framework timescales.
Provision of administrative support including typing bespoke letters, requesting outstanding information, file and diary management.
Communicating with patients, families/representatives, other NHS and Local Authority staff and private providers with empathy where the nature of the communications may be highly sensitive and emotive.
Being the first point of contact for telephone calls into the department and use of initiative to deal with calls if possible.
Working with other members of the administration team to ensure that the office is appropriately staffed throughout the day to cover administrative communication duties.
Ensure the principles of openness, transparency and candour are observed and upheld in all working practices.
Following the procurement processes to support the purchase of appropriate care for individuals meeting the criteria for Continuing Healthcare.
Preparation of documents for CHC appeals and disputes processes.
Person specification
Knowledge, Training and Experience
* Educated to NVQ Level 3 in relevant subject or equivalent level of qualification or previous proven experience.
* Working knowledge of Microsoft Office particularly Outlook, Word and Excel.
* Demonstrable experience of working in an office environment.
* Experience of working with computerised database systems.
* Experience of working in Health or Social Care environment.
Communication Skills
* Good clear and effective communication skills including telephone skills, data entry and writing skills.
* Good interpersonal skills with the ability to deal sensitively with patients and their family/representatives.
Analytical
* Able to work to National Guidelines, and local policy and procedures.
Planning Skills
* Excellent planning and organisation skills.
Autonomy
* Ability to work independently and as part of a wider team.
* Ability to work against set guidelines.
Management Skills
Physical Skills
* Ability to work in front of monitor for significant percentage of time on a daily basis.
Equality and Diversity
* Understanding of and commitment to equality of opportunity and good working relationships.
BSW ICB is obligated to manage conflicts of interest effectively in order to protect healthcare professionals and maintain public trust in the NHS. In order to support BSW ICB in meeting this obligation, applicants should declare any real or perceived interest which, if employed by the ICB, may have an adverse bearing on the organisation.
Please note that failure to provide information about an interest or a ‘No interests to declare’ statement at this stage of the application process will result in your application not being considered.
#J-18808-Ljbffr