Job summary We are delighted to offer an 18 month fixed term contract or secondment into our large, established and forward thinking team. You will become one offiveteam Administrators and a member of a large and varied clinical service. We are looking for someone creative, flexible and adaptable to take on this new role and to support us in the ongoing development of the role and the services. The variety of this role is unique and will provide you with fantastic opportunities for career development. You will be working closely with Occupational Therapists, Physiotherapists, Nurses, Rehab Support Workers and Technicians in addition to external stakeholders such as GPs, Integrated Care Teams and Adult Social Care. You should have experience in working in a fast paced environment and good negotiation and communication skills. By supporting the service with operational co-ordination of three teams over two sites, you will be rostered between Fleet Community Hospital and Frimley Park Hospital, with occasional requirements to travel to other Trust sites. Shifts are between 8am-6pm, rostered over aseven day period. Main duties of the job To support the team in the day to day operational running of the service. To support and co-ordinate the lone working processes. To be a central point of call for staff. To liaise with key partners making onward referrals, liaising with key stakeholders, patients, relatives and carers. To source additional patient information when required both verbally and electronically. To maintain contemporaneous patient records according to team systems; including entering patient information, referrals, documenting contacts and scanning/uploading paper records to the electronic system. To maintain contact with patients on behalf of clinicians as requested. To be an active part of handover and MDT and support the administration of these. To prepare patient information, folders and paperwork needed by clinical staff. Undertake stock take and manage stock control. Undertake regular audits. About us Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo Date posted 14 April 2025 Pay scheme Agenda for change Band Band 3 Salary £25,883 to £26,958 a year per annum incl HCAS Contract Fixed term Duration 18 months Working pattern Full-time Reference number 151-NM46 Job locations Fleet Community Hospital Fleet GU51 4LZ Job description Job responsibilities To maintain and update the roster according to team processes. To take minutes of meetings and circulate in a timely manner in conjunction with the meeting chair. To be responsible for ordering stationery, equipment, uniform and other resources as required for the needs of the service. To support the wider system providing cross cover across the wider teams when needed. To be a smart card champion. To ensure accurate data capture and production of statistics and management of audits. To liaise with other services as appropriate. Ensure staff information, training records and record of competencies are maintained. To work in shared offices with other key stakeholders. To develop and maintain professional and inter-agency relationships. General admin/clerical support eg printing, photocopying, filing, archiving, updating noticeboards, word processing, updating databases and spreadsheets, archiving and shredding. To take the lead on specified areas of team administration between the services. Job description Job responsibilities To maintain and update the roster according to team processes. To take minutes of meetings and circulate in a timely manner in conjunction with the meeting chair. To be responsible for ordering stationery, equipment, uniform and other resources as required for the needs of the service. To support the wider system providing cross cover across the wider teams when needed. To be a smart card champion. To ensure accurate data capture and production of statistics and management of audits. To liaise with other services as appropriate. Ensure staff information, training records and record of competencies are maintained. To work in shared offices with other key stakeholders. To develop and maintain professional and inter-agency relationships. General admin/clerical support eg printing, photocopying, filing, archiving, updating noticeboards, word processing, updating databases and spreadsheets, archiving and shredding. To take the lead on specified areas of team administration between the services. Person Specification Qualifications Essential GCSE or equivalent in Maths and English (grade A-C) Computer literate: RSA level 2 or equivalent Desirable NVQ level 3 in administration or equivalent Experience Essential Experience as an administrator in a similar role Experience working in complex situations Desirable Experience as a healthcare worker Skills Essential Uses own initiative and take responsibility to resolve issues Able to communicate effectively both verbally and through documentation Good IT skills Person Specification Qualifications Essential GCSE or equivalent in Maths and English (grade A-C) Computer literate: RSA level 2 or equivalent Desirable NVQ level 3 in administration or equivalent Experience Essential Experience as an administrator in a similar role Experience working in complex situations Desirable Experience as a healthcare worker Skills Essential Uses own initiative and take responsibility to resolve issues Able to communicate effectively both verbally and through documentation Good IT skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Frimley Health NHS Foundation Trust Address Fleet Community Hospital Fleet GU51 4LZ Employer's website https://www.fhft.nhs.uk/ (Opens in a new tab)