Senior Facilities Assistant
Location: Hertford
Contract Type: Permanent - Full Time
Salary: £35,000
Our client is seeking a highly organised and proactive Senior Facilities Assistant to join their Operations Team. This is a fantastic opportunity for someone with a strong administrative background and excellent spreadsheet skills to step into a pivotal role supporting the Head of Operations.
You don’t need prior facilities experience — the right candidate will bring exceptional attention to detail, strong communication and spreadsheet skills, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities:
Facilities Support:
* Assist with the day-to-day management of office facilities
* Liaise with suppliers and contractors for ongoing building services
* Ensure compliance with health and safety protocols
* Oversee building maintenance schedules and coordinate servicing (e.g., boilers, alarms, PAT testing)
* Maintain digital records including BrightSafe, risk assessments, and insurance documentation
* Support office sustainability and recycling initiatives
Administrative Duties:
* Manage spreadsheets and reporting for operations, compliance, and staff tracking
* Provide regular updates and reports to the Head of Operations and senior leadership
* Maintain and update internal documents such as the staff handbook and office manual
* Support firm-wide projects including refurbishments and staff training initiatives
* Assist with events, marketing data collection, and new staff onboarding
* Provide cover for reception, post duties, and archiving when needed
The Ideal Candidate Will Have:
* Strong administrative experience, ideally in a professional services or office environment
* Advanced spreadsheet and IT skills, with a confident approach to data management
* Excellent communication skills, both written and verbal
* High levels of organisation, attention to detail, and problem-solving ability
* A professional, approachable, and team-oriented attitude
* Flexibility to take on a variety of tasks across departments
* Confidence working independently and using initiative
Additional Information:
* This role may involve some manual handling (training provided)
* A proactive and hands-on approach is essential
* Confidentiality and professionalism are expected at all times
This is an excellent opportunity to support a well-established firm with a strong culture and team ethos. If you're an organised, tech-savvy individual with a positive mindset and a willingness to learn, we’d love to hear from you.