Project Support Administrator
Location: Stevenage home site with flexible, hybrid working 1 year fixed, full time contract We are currently looking to recruit on a fixed term basis a Project Administrator to join our team at based in Stevenage. The successful candidate will provide full administrative support to the Project Managers and Project Teams to ensure the smooth running and maintenance of the project office.
How will you contribute?
* Project Administrator working within our Space Systems division working alongside Project Managers and Project Teams providing comprehensive administrative support; to include diary management, and coordination of transnational weekly meetings.
* Develop and maintain project directories, including client's team, Customer team and subcontractors as selected.
* Provide comprehensive support to project support functions where required
* Proactively maintain the project environment and implement improvements to support the project team.
* Participate in compilation of documentations, requiring good proficiency in Microsoft Office and Google Suite tools incl. Word/Docs, Excel/Sheets, PowerPoint/Slides, Visio and Outlook/Gmail.
* Maintain an effective electronic filing system using Company Data Management tools.
* Circulate in a timely manner minutes of meetings, filling, archiving, both in electronic and paper format, ensuring the action item database up to date.
* Organise meetings and visits (including greeting visitors, arranging rooms, refreshments, equipment, liaising with meeting host and venue staff to ensure meetings run smoothly) including international conferences in support of programme and mission.
* Handling telephone calls / queries from both internal / external colleagues and customers.
* Organising high levels of overseas business travel, accommodation in accordance with travel and expenses policy.
* Forming part of the EOS Admin team to ensure smooth operational support and cooperation to cover absence.
* The role may require occasional travel for business, and flexibility to work protracted hours as necessary at times of high activity during Proposals Bids, Design Reviews, and Customer Meetings.
Who are we looking for?
* Someone with a good standard of Secondary Education.
* Demonstrated experience in a previous administrative support role would be preferred but strong natural attributes are key.
* Proficient in the use of MS Office (Outlook, Word, Excel, PowerPoint) and Google suite is preferred
* User of web-based technologies.
* English language skills at negotiation level. French or German language would be an advantage but not essential.
* Able to use of own initiative in handling complex work often under time pressures
Note: We can only accept the application from British Nationals who do not hold any other nationalities (UKEO only)
About Us
A leading international provider of solutions and expertise, specializing in the fields of digital systems and business performance
The SCALIAN Group provides support to major industrial and service-sector companies to help them define and implement their projects in two fields:
Digital Systems Embedded and critical systems, IoT, information systems, and digital solutions for businesses Operations Performance: Management of projects, quality, and industrial performance We are present in seven countries (France, Spain, Belgium, UK, Germany, USA and Canada)