Job summary The successful candidate will be expected to manage all invoices on the relevant information management system to ensure correct financial funding is in place for service users in receipt of funding. Check all invoices on the relevant information management system ensuring that queries or errors are resolved with the providers in a timely manner. Provide reconciliation of provider statements highlighting any ongoing issues with providers when required. Assist in the maintenance of patient records for newly approved cases and existing cases to ensure care package changes are amended within the database in a timely manner. To provide, on request, a departmental update regarding invoices outstanding and reason for hold. Develop and maintain processes and/or propose change to current local financial/administrative practices and procedures in own area of work. Resolve day-to-day problems independently, using own judgement and analysis of the situation to come to a decision where there are several options or solutions available. Assist with the completion of Direct Payment audits for patients in receipt of a Personal Health Budget. This includes communicating with Direct Payment Holders to gather audit information. Deliver any delegated responsibility in accordance with financial rules. Monitoring, checking, coding, and approving invoices in line with current financial policies and procedures. Responsible for auditing financial invoices Main duties of the job The successful candidate will be expected to manage all invoices on the relevant information management system to ensure correct financial funding is in place for service users in receipt of funding. Check all invoices on the relevant information management system ensuring that queries or errors are resolved with the providers in a timely manner. Provide reconciliation of provider statements highlighting any ongoing issues with providers when required. Assist in the maintenance of patient records for newly approved cases and existing cases to ensure care package changes are amended within the database in a timely manner. Develop and maintain processes and/or propose change to current local financial/administrative practices and procedures in own area of work. Resolve day-to-day problems independently, using own judgement and analysis of the situation to come to a decision where there are several options or solutions available. Act independently with less contact from manager, using own initiative to work within departmental policy, agreed boundaries, and manage own workload. Manage allocated financial responsibility. Deliver any delegated responsibility in accordance with financial rules. Monitoring, checking, coding, and approving invoices in line with current financial policies and procedures. Responsible for auditing financial invoices for the Continuing Care departments. About us NHS West Yorkshire ICB works to improve population health and reduce inequalities, addressing diverse community needs. As part of the West Yorkshire Health and Care Partnership, we collaborate with local councils, health providers and community organisations. We value diversity as a strength that enhances creativity and patient outcomes. Committed to fostering an inclusive and supportive workplace, we prioritise wellbeing and encourage applications from all areas of the community, who meet the criteria for the role, regardless of their protected characteristics. We support Carers with a Carer friendly environment and a working Carer passport. As a Mindful Employer, we support employees and applicants with mental health conditions. As a Disability Confident Employer, we guarantee interviews for suitable applicants meeting the essential criteria. Please let us know of any required adjustments. Lease cars are a benefit offered by the organisation subject to eligibility. Fleet Solutions provides these cars, and any Fleet cars will transfer (novate) through them. The organisation cannot transfer cars from other lease providers that Fleet Solutions will not novate with. Note: This advert may close early due to high application volume, or be paused or withdrawn in line with our policies if an applicant at risk or on pay protection applies. Date posted 03 February 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Contract Permanent Working pattern Full-time Reference number D9475-ICB-611B Job locations West Parade Wakefield West Yorkshire WF1 1LT Job description Job responsibilities Interviews to take place face to face 25th Feb In White Rose House, West Parade, Wakefield WF1 1LT. The successful candidate will be expected to manage all invoices on the relevant information management system to ensure correct financial funding is in place for service users in receipt of funding. Check all invoices on the relevant information management system ensuring that queries or errors are resolved with the providers in a timely manner. Provide reconciliation of provider statements highlighting any ongoing issues with providers when required. Assist in the maintenance of patient records for newly approved cases and existing cases to ensure care package changes are amended within the database in a timely manner. To provide, on request, a departmental update regarding invoices outstanding and reason for hold. Develop and maintain processes and/or propose change to current local financial/administrative practices and procedures in own area of work. Resolve day-to-day problems independently, using own judgement and analysis of the situation to come to a decision where there are several options or solutions available. Assist with the completion of Direct Payment audits for patients in receipt of a Personal Health Budget. This includes communicating with Direct Payment Holders to gather audit information. Manage allocated financial responsibility. Deliver any delegated responsibility in accordance with financial rules. Monitoring, checking, coding, and approving invoices in line with current financial policies and procedures. Responsible for auditing financial invoices for the Continuing Care departments. Job description Job responsibilities Interviews to take place face to face 25th Feb In White Rose House, West Parade, Wakefield WF1 1LT. The successful candidate will be expected to manage all invoices on the relevant information management system to ensure correct financial funding is in place for service users in receipt of funding. Check all invoices on the relevant information management system ensuring that queries or errors are resolved with the providers in a timely manner. Provide reconciliation of provider statements highlighting any ongoing issues with providers when required. Assist in the maintenance of patient records for newly approved cases and existing cases to ensure care package changes are amended within the database in a timely manner. To provide, on request, a departmental update regarding invoices outstanding and reason for hold. Develop and maintain processes and/or propose change to current local financial/administrative practices and procedures in own area of work. Resolve day-to-day problems independently, using own judgement and analysis of the situation to come to a decision where there are several options or solutions available. Assist with the completion of Direct Payment audits for patients in receipt of a Personal Health Budget. This includes communicating with Direct Payment Holders to gather audit information. Manage allocated financial responsibility. Deliver any delegated responsibility in accordance with financial rules. Monitoring, checking, coding, and approving invoices in line with current financial policies and procedures. Responsible for auditing financial invoices for the Continuing Care departments. Person Specification Qualifications Essential NVQ 4 level in relevant subject/Association of Accounting Technicians (AAT) or an equivalent level of qualification or significant equivalent previous proven experience Experience of secretarial and clerical systems Evidence of client facing experience (in an NHS setting or equivalent) Desirable Experience of using Continuing Care information management systems Skills & behaviours Essential Computer literate with an ability to use the required systems/office packages Has attention to detail, able to work accurately, identifying errors quickly and easily Has a planned and organised approach with an ability to prioritise their own workload in order to meet strict deadlines Excellent communication skills, verbal and written, with the ability to adjust their communication style and content to suit the audience Has good interpersonal skills Has a planned and organised approach with an ability to prioritise their own workload in order to meet strict deadlines Ability to work effectively as part of a team Able to think analytically; anticipating obstacles and thinking ahead; using analytical techniques to draw logical solutions to problems Able to demonstrate excellent time management skills to prioritise own and staff workload within team resources on a X daily basis Experience Essential Understanding of the public sector and NHS Demonstrate a working knowledge of a wide range of Microsoft Office products Demonstrate knowledge/experience of effective customer care Able to demonstrate an understanding of confidentiality and The General Data Protection Regulations Additional Requirements Essential Ability to work flexibly to meet the needs of the service and ensure a customer focused response Independently mobile to attend cross site meetings and management of teams Person Specification Qualifications Essential NVQ 4 level in relevant subject/Association of Accounting Technicians (AAT) or an equivalent level of qualification or significant equivalent previous proven experience Experience of secretarial and clerical systems Evidence of client facing experience (in an NHS setting or equivalent) Desirable Experience of using Continuing Care information management systems Skills & behaviours Essential Computer literate with an ability to use the required systems/office packages Has attention to detail, able to work accurately, identifying errors quickly and easily Has a planned and organised approach with an ability to prioritise their own workload in order to meet strict deadlines Excellent communication skills, verbal and written, with the ability to adjust their communication style and content to suit the audience Has good interpersonal skills Has a planned and organised approach with an ability to prioritise their own workload in order to meet strict deadlines Ability to work effectively as part of a team Able to think analytically; anticipating obstacles and thinking ahead; using analytical techniques to draw logical solutions to problems Able to demonstrate excellent time management skills to prioritise own and staff workload within team resources on a X daily basis Experience Essential Understanding of the public sector and NHS Demonstrate a working knowledge of a wide range of Microsoft Office products Demonstrate knowledge/experience of effective customer care Able to demonstrate an understanding of confidentiality and The General Data Protection Regulations Additional Requirements Essential Ability to work flexibly to meet the needs of the service and ensure a customer focused response Independently mobile to attend cross site meetings and management of teams Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name NHS West Yorkshire Integrated Care Board Address West Parade Wakefield West Yorkshire WF1 1LT Employer's website http://www.westyorkshire.icb.nhs.uk (Opens in a new tab)