Working closely with all departments within Leeds Service Centre. The Facilities Supervisor will be play a vital role in ensuring the smooth operation of our location, whilst providing a safe, clean and efficient working environment for all colleagues.
Duties and Responsibilities
* To co-ordinate (and work with budget holders) for the smooth operation of the maintenance of Leeds Service Centre central facilities (including but not limited to) Security, Building Maintenance.
* Provide a safe workplace with suitable welfare facilities, and where necessary bring any concerns to the attention of the Head of HR, and General Manager
* Work to ensure a safe, secure, and well-maintained facility that meets current health, safety, security and environmental standards.
* Coordinate project management activities for the LSC office, including desk and space planning and supervising the coordinating of the work of contractors.
* From identified areas for improvement and recommended actions from an annual management reviews, establish local HS&E objectives and KPIs, and develop the office’s QMS Action Plan.
* Implement arrangements for dealing with a fire, first aid or other emergency event and ensure that all staff are familiar with the requirements and that they are regularly tested.
* Ensure the required number of staff are trained for the following: Fire warden, Automated external defibrillator training, First aid at work, Manual handling training, Evacuation chair. Maintain an up-to-date training matrix and evidence of competency.
* Arrange for workplace inspections and facilities meetings in liaison with the key local duty holders on at least a quarterly basis and arrange for records of inspections and minutes of meetings to be made.
* Attend internal and external audits, as required, and review the suitability of proposed corrective and preventive measures. Assist with the preparation of external audits/ assessment/surveillance.
* Consider planned changes to the business and foreseeable unintended events which could impact on HS&E performance of the location.
* Provide reception cover during the periods the Reception & Administrator are not on site
* Monitor, record/analyse monthly records of paper, waste, utility use (electricity, gas and water) information as it relates to CO2 emissions and routinely update the QHSE Administrator.
Skills and Experience Required
* Experience in managing a Facility with a combination of office and warehouse/operations environment.
* Experience in liaising with and managing external contractors.
* Strong Microsoft Package skills
* Previous experience in managing projects would be advantageous.
* Knowledge/Skill: General knowledge of following areas is required.
* First Aider Essential (or willingness to obtain)
* Fire Marshall Essential (or willingness to obtain)
* IOSH Managing Safely Essential (or willingness to obtain)