Location: Remote (UK)
Hours: 15-20 hours per week (Consistent number of hours per week to be agreed upon. Flexible hours between 11 am-7 pm UK time, Mondays-Fridays)
Job Type: Independent Contractor or Employee (candidate’s choice)
Salary: £22/hour
Start Date: February 1, 2025, or ASAP
JOB SUMMARY:
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/Operations Coordinator to support our senior leadership team and manage key operational tasks across our UK and US business operations. Cirrus Nexus is a tech start-up developing an ambitious platform serving partners and end-users in the cloud computing industry. This dynamic role involves high-level administrative support, employee and resource management, payroll processing, and client coordination.
The ideal candidate will have a proven track record of providing executive-level assistance, coordinating operations across international teams, and supporting sales initiatives.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Executive Support
* Provide comprehensive administrative support to the CEO and senior executives, including calendar management, scheduling meetings, and organizing travel arrangements.
* Prepare and proofread correspondence, presentations, and reports for senior management.
* Coordinate meetings and agendas
* Organize quarterly all-hands calls and assist in the preparation of company-wide communications.
Operations Coordination
* Manage onboarding for employees in the UK and US offices, ensuring all documentation and processes are completed.
* Oversee payroll processing for employees in the UK and US, ensuring accuracy, and timeliness
* Liaise with accountants and HR teams to handle pensions, benefits, and other payroll-related tasks.
* Coordinate with accountants on VAT returns, accounts payable, and invoicing, keeping accurate records of expenses.
Administrative Support
* Perform general administrative tasks, including data entry, document management, and office coordination.
* Support recruitment efforts by organizing interviews, onboarding new hires, and maintaining employee records.
* Help organize company events and team-building activities.
Sales Assistance and Client Coordination
* Provide support to the Sales Director, including maintaining the client database and CRM systems.
* Send out client communications, schedule meetings, and follow up on sales-related tasks.
* Assist with preparing sales reports, presentations, and other materials as required.
ESSENTIAL SKILLS AND QUALIFICATIONS
· Bachelor’s degree
· 2-5 years’ experience as an Executive Assistant, Operations Coordinator, or in a similar role.
· Strong knowledge of payroll processes
· Familiarity with VAT returns, invoicing, and financial record-keeping
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
· Excellent written and verbal communication skills
· Ability to work independently, manage time effectively, and meet deadlines
· Right to work in the UK – this role is not eligible for visa sponsorship
PREFERRED SKILLS AND QUALIFICATIONS
* Knowledge of sales process and CRM software
* Knowledge of the sustainable IT sector
* Ability to provide deliverables with a sound work ethic, intellectual curiosity, and exceptional client service
WHAT WE OFFER
· Flexible, remote work environment
· The opportunity to shape a key role within a growing, dynamic organization
· Competitive compensation based on experience