Job summary An exciting opportunity has arisen for a motivated and enthusiastic Band 6 Database Administrator / Information Analyst to join our dedicated team in delivering Clinical Engineering services to Cambridge University Hospitals NHS Foundation Trust.This is a new post within Clinical Engineering, and you will be responsible for the administration of the departments databases and document management systems and be able to extract and analyse complex information data sets. The Clinical Engineering department is primarily concerned with providing medical device management services in terms of procurement, repair, calibration and maintenance to a wide range of diagnostic and therapeutic medical equipment across the Cambridge University Hospitals NHS Foundation Trust. It is the responsibility of Clinical Engineering to ensure equipment operates effectively and safely with a minimum of downtime. Clinical equipment covered incorporates electrical, electronic, mechanical, computer software and medical gas systems. The department works to ISO 9001:2015 and ISO 13485:2016 quality standards and is responsible for the management in excess of 60,000 medical devices used across the hospital and in the community throughout East Anglia. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered. Main duties of the job You will be responsible for the administration of the Trusts Equipment Management Database and the departments documentation database and will lead the installation, configuration, administration, maintenance and support of Information Systems used with Clinical Engineering. Including making decisions to resolve database problems relating to data/performance/security/availability. You will assist the Medical Device IT Lead in maintaining and supporting existing implemented connectivity systems and databases that fall under Clinical Engineering's remit. You will be enthusiastic, confident, and self-motivated, enjoy working in a challenging, busy environment. A flexible approach with the capacity to meet deadlines and commitment to working as part of a team are also an important requirement. You will need to be able to work in a calm, logical and methodical way but be able to multi-task whilst dealing with frequently changing priorities and have experience of managing and leading teams through change. You will have a good working knowledge of IT systems and associated software packages as well as equipment management and healthcare IT systems. Experience of medical terminology, including that specific to histopathology is desirable but not essential. About us Our Trust Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population. CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background. Date posted 07 November 2024 Pay scheme Agenda for change Band Band 6 Salary £37,338 to £44,962 a year p.a. pro rata Contract Permanent Working pattern Full-time, Part-time, Flexible working Reference number 180-B-244311 Job locations Addenbrookes Hospital-Division B Hills Road Cambridge CB2 0QQ Job description Job responsibilities Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment This vacancy will close at midnight on 17th November 2024 Interviews are due to be held week commencing 16th December 2024 Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces. Job description Job responsibilities Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment This vacancy will close at midnight on 17th November 2024 Interviews are due to be held week commencing 16th December 2024 Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces. Person Specification Qualifications Essential Educated to degree level or equivalent in a numerate discipline or significant NHS experience working at a senior level in an information analyst role. ECDL Expert or equivalent knowledge. Able to demonstrate Expert computer skills, e.g. highly proficient, competent and efficient in a range of software applications such as Microsoft Access (at design level) and Excel and proficient in the use of structured query language. Desirable Certificate/Diploma in Health Informatics Knowledge of NHS Data Quality Pillars Experience Essential Previous experience in an NHS database manager role Previous experience of working to tight deadlines or delivering to high performance standards. Prioritising, planning and organising own tasks. Working within guidelines. Experience of dealing with difficult situations and confrontations Data entry experience and documentation. Extensive Experience of IT packages - Microsoft office, QlikView, databases, quality management systems. Experience of producing reports to a high standard. Previous experience of working in NHS Experience information management in a Health Service context. Experience of using analytical skills and an ability to present data to a range of users. Desirable Previous experience in audit or quality improvement Some leadership, teaching, training or project management experience (not necessarily gained in a work environment). Experience of acute Hospital Information System or Patient Administration Systems. Experience with working on medical devices Knowledge Essential Understanding of confidentiality and data protection. Understanding of NHS data collections and national targets. Sound knowledge of office procedures. Able to demonstrate advanced/expert computer skills, e.g. highly proficient, competent and efficient in a range of software applications such as Microsoft programs. Good working knowledge of NHS Data, standards and national reporting obligations. Knowledge of confidentiality and data Protection. Basic Medical/scientific knowledge. Significant knowledge of advanced database design, and the business change implications of software implementation. Excellent knowledge of SQL to advanced level and ability to write SQL queries. Working knowledge of methods of improving and maintaining data quality. Working knowledge of relevant legislation, national standards, professional and other guidelines [e.g. ISO 9001:2015, ISO EN 13485:2016, BSI standards, RIDDOR, MDA/MHRA guidance, Health and Safety, COSHH]. Desirable Knowledge of the National Health Service and issues in acute hospitals. Broad knowledge of medical device operation and management. Skills Essential Ability to manage/work as part of a team. Excellent communication skills including telephone, email, face to face. Ability to organise and manage own time and others keeping to schedule and deadlines Ability to use own initiative and work autonomously. Ability to demonstrate leadership skills Willing to take on/learn new skills. Ability to show attention to detail and accuracy. Ability to adapt to change. Ability to work under pressure. Ability to store and safeguard confidential documents. Proficient in the using PC based Windows and Microsoft Office software, especially Microsoft Excel Advanced keyboard skills Desirable An understanding of NHS Data standards Working knowledge of statutory returns Additional Requirements Essential The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent. Person Specification Qualifications Essential Educated to degree level or equivalent in a numerate discipline or significant NHS experience working at a senior level in an information analyst role. ECDL Expert or equivalent knowledge. Able to demonstrate Expert computer skills, e.g. highly proficient, competent and efficient in a range of software applications such as Microsoft Access (at design level) and Excel and proficient in the use of structured query language. Desirable Certificate/Diploma in Health Informatics Knowledge of NHS Data Quality Pillars Experience Essential Previous experience in an NHS database manager role Previous experience of working to tight deadlines or delivering to high performance standards. Prioritising, planning and organising own tasks. Working within guidelines. Experience of dealing with difficult situations and confrontations Data entry experience and documentation. Extensive Experience of IT packages - Microsoft office, QlikView, databases, quality management systems. Experience of producing reports to a high standard. Previous experience of working in NHS Experience information management in a Health Service context. Experience of using analytical skills and an ability to present data to a range of users. Desirable Previous experience in audit or quality improvement Some leadership, teaching, training or project management experience (not necessarily gained in a work environment). Experience of acute Hospital Information System or Patient Administration Systems. Experience with working on medical devices Knowledge Essential Understanding of confidentiality and data protection. Understanding of NHS data collections and national targets. Sound knowledge of office procedures. Able to demonstrate advanced/expert computer skills, e.g. highly proficient, competent and efficient in a range of software applications such as Microsoft programs. Good working knowledge of NHS Data, standards and national reporting obligations. Knowledge of confidentiality and data Protection. Basic Medical/scientific knowledge. Significant knowledge of advanced database design, and the business change implications of software implementation. Excellent knowledge of SQL to advanced level and ability to write SQL queries. Working knowledge of methods of improving and maintaining data quality. Working knowledge of relevant legislation, national standards, professional and other guidelines [e.g. ISO 9001:2015, ISO EN 13485:2016, BSI standards, RIDDOR, MDA/MHRA guidance, Health and Safety, COSHH]. Desirable Knowledge of the National Health Service and issues in acute hospitals. Broad knowledge of medical device operation and management. Skills Essential Ability to manage/work as part of a team. Excellent communication skills including telephone, email, face to face. Ability to organise and manage own time and others keeping to schedule and deadlines Ability to use own initiative and work autonomously. Ability to demonstrate leadership skills Willing to take on/learn new skills. Ability to show attention to detail and accuracy. Ability to adapt to change. Ability to work under pressure. Ability to store and safeguard confidential documents. Proficient in the using PC based Windows and Microsoft Office software, especially Microsoft Excel Advanced keyboard skills Desirable An understanding of NHS Data standards Working knowledge of statutory returns Additional Requirements Essential The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Cambridge University Hospital NHS Foundation Trust Address Addenbrookes Hospital-Division B Hills Road Cambridge CB2 0QQ Employer's website https://www.cuh.nhs.uk (Opens in a new tab)