Check all documentation for accuracy and presentation read for photocopying and distribution and ensure that a library of papers kept on the intranet is maintained. Take and transcribe formal minutes of Service meetings as required. Provide information, assistance and advice to Heads of Service. Ensure that appropriate meeting facilities are available for meetings. Maintain action records of Board and Sub-Groups, sharing actions as appropriate. Undertake ad hoc duties in relation to Board business. Promote and develop a corporate and professional image of the department, demonstrate excellent front of house skills. Set up and maintain an efficient office filing system, ensuring the security of confidential and sensitive documents. Manage the co-ordination of visits by external parties on behalf of management team. Manage the efficient organisation and arrangement of meetings, including preparing the necessary paperwork, e.g. agendas (pre-circulated in good time as appropriate), booking venues and refreshments, taking and transcribing minutes and monitoring follow-up action. Responsible for the day-to-day management supervision of the administration team, ensuring high quality administrative support is provided on behalf of management team. To role model compassionate and inclusive leadership in order to shape the creation of a collective leadership culture within the trust. This means demonstrating a consistent leadership style which (a) engages, enables and empowers others (b) uses coaching to promote ownership of learning and quality improvement and (c) facilitates team working and collaboration within teams / departments and across organisational boundaries.