Job Specification: Document Controller
Full Time: 40 Hours per week (Monday - Thursday 8:30 - 5pm, Friday 8:30 - 4pm)
Holidays: 21 Holidays + Bank Holidays
Location: Onsite - Stoke-on-Trent
Principal Accountabilities:
1. Transferring files between internal and external systems
2. Management of system workflows
3. Understanding, creating and applying naming conventions, altering and uploading documents accordingly
4. Uploading approval drawings, monitoring portals for drawing comments or received information, and downloading client comments for internal review across various project portals
5. Collating and sending operating and maintenance manuals for clients
6. Updating and maintaining a library of existing manuals & documentation to bring in line with company standards
7. Creating and updating site-specific risk assessments and method statements (RAMS)
8. Updating project and delivery tracker information across all projects
9. Sending of CAD drawings for approval with project-specific information
10. Answering inbound calls and directing accordingly
11. Supporting the pre-contracts design manager with ad hoc tasks
Other Tasks / General:
1. Answering inbound calls and directing accordingly
2. Supporting the pre-contracts design manager with ad hoc tasks
3. Other administrative tasks and duties as assigned
Experience:
1. Communication
2. Teamwork & relationships
3. Document management
4. Computer literate
Training and Qualifications:
1. GCSE level A-C
2. Full training given
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