You will have overall responsibility for ensuring that the Medicine/Urgent Care Group has sufficient medical cover to meet the service demands. You will work closely with Medical and Urgent Care Group Management and Clinical teams to ensure that all medical rotas within the Care Group are compliant and produced in a timely manner, utilising both existing and temporary staff in the most appropriate and cost effective manner.
You will provide an efficient service to the Trust, ensuring robust plans are in place to develop and improve the administrative role in line with new medical rota practices. This role is challenging and demanding and will require excellent time management, interpersonal and organisation skills. You must be able to prioritise your own workload, and will require a flexible approach to your duties and cross cover the ED rota co-ordinator as and when required. You must be able to communicate effectively with staff at all levels within the organisation, and be responsible in ensuring optimum use of physical capacity throughout medical teams to deliver service needs.
You should have equivalent experience to degree level and/or relevant experience. You must also be motivated and pro-active within your role and able to work flexibly across sites if required. You must be willing to meet the performance criteria set out in the Job Description and undertake personal and professional development.
Key Responsibilities:
1. Use the Health Roster system to prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Medical Care Group within agreed timescales.
2. Support the maintenance and review of all medical staffing on call rotas (inclusive of new doctor rotations) and consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
3. Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Medical Care Group.
4. Monitor and record TRAC forms for medical staffing vacancies, liaising with Clinical Director and Directorate Manager for actioning.
5. Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
6. Adhere to all trust and nationally agreed rules/terms and conditions around the use of bank and agency staff and ensure these are entered onto Health Roster to ensure timely and accurate payment.
7. Monitor the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times.
8. Monitor and record any sickness absence in line with the Attendance Management Policy for all doctors, ensuring all episodes are recorded on ESR.
9. Be the liaison person for all junior doctors rotating to Trust including the co-ordination of the bleeps and to attend Grand Round, daily medical handover and other relevant induction sessions.
10. Liaise with Staffing Solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
11. Responsible for highlighting to Clinical Directors/Consultants in relation to non-compliance of doctors Mandatory Training and Appraisals.
12. Work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly.
13. General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopying.
14. Work in a flexible manner in accordance with the Trust Policy.
15. Any other duties required by Line Manager.
This advert closes on Monday 2 Dec 2024
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