Job summary The post holder will provide high quality and proactive executive assistance to the Chief Executive and his/her deputy. They will be required to be a self-starter who is able to work their own initiative, anticipating the organisational needs of the Chief Executive and team, directing their own work, and delivering reliably and accurately, within deadlines. The post holder will be required to contribute towards high standards of corporate governance at Whipps Cross Hospital through the provision of a full range of secretarial services to key Hospital Boards and Committees; coordination and administration of policy development process and assisting with the implementation of the Trust Governance arrangements. This is an excellent opportunity to work as part of a dynamic team providing professional administrative support, resolving day to day problems independently, acting as a source of advice and guidance and to be the first point of contact for enquiries. Main duties of the job The post of Executive Business Support to Whipps Cross Executive Directors is key to managing the department effectively in a professional manner. The post holder will provide high quality and proactive executive assistance to the Chief Executive and his/her deputy. They will be required to be a self-starter who is able to work their own initiative, anticipating the organisational needs of the Chief Executive and team, directing their own work and delivering reliably and accurately, within deadlines. The post holder will be required to contribute towards high standards of corporate governance at Whipps Cross Hospital through the provision of a full range of secretarial services to key Hospital Boards and Committees; coordination and administration of policy development process and assisting with the implementation of the Trust Governance arrangements. About us Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers. The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients. Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together. We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment. Date posted 21 January 2025 Pay scheme Agenda for change Band Band 6 Salary £42,939 to £50,697 a year per annum inc Contract Fixed term Duration 9 months Working pattern Full-time, Flexible working Reference number 259-6950045WXH Job locations Whipps Cross Hospital London E11 1NR Job description Job responsibilities We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager. The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below. Job description Job responsibilities We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager. The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below. Person Specification Knowledge, Training and Experience Essential oEducated to degree level or equivalent level of experience. oExperience of working with Directors as an assistant, preferably within an acute trust environment. oEvidence of continuing professional development. oMust have an understanding of the background to the NHS and appreciate the implications of this for this role oUnderstand the relationships and matrix of the Barts Health Group, stakeholders, individual provider and commissioning organisations. Desirable oInvestigation of incidents or complaints Communication Skills Essential oMust be able to provide and receive highly complex, sensitive or contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups oNegotiate on difficult and controversial issues including performance and change oMust have strong written and presentation skills Planning Skills Essential oDemonstrate capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly Management Skills Essential oMust be able to prioritise own work effectively and be able to direct activities of others. oExperience of managing and motivating a team and reviewing performance of the individuals. Skills / Abilities Essential oExceptional organisational and time management skills including prioritisation, managing diaries, appointments, meetings and filing record systems oAbility to design and maintain information and filing systems oExcellent verbal and written communication skills, including a good telephone manner oAble to communicate effectively with senior clinical and managerial staff, corporate directors and other senior managers across the trust oAbility to maintain confidentiality at all times oAptitude to enhance personal development and own skills oProven ability to take initiative and manage a busy office in the frequent absence of the Director oAbility to initiate and sustain independent case and project work oQuick learner, able to access appropriate information and advice and imbue confidence and Trust oTo meet deadlines and priorities often under considerable pressure and to tight deadlines Person Specification Knowledge, Training and Experience Essential oEducated to degree level or equivalent level of experience. oExperience of working with Directors as an assistant, preferably within an acute trust environment. oEvidence of continuing professional development. oMust have an understanding of the background to the NHS and appreciate the implications of this for this role oUnderstand the relationships and matrix of the Barts Health Group, stakeholders, individual provider and commissioning organisations. Desirable oInvestigation of incidents or complaints Communication Skills Essential oMust be able to provide and receive highly complex, sensitive or contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups oNegotiate on difficult and controversial issues including performance and change oMust have strong written and presentation skills Planning Skills Essential oDemonstrate capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly Management Skills Essential oMust be able to prioritise own work effectively and be able to direct activities of others. oExperience of managing and motivating a team and reviewing performance of the individuals. Skills / Abilities Essential oExceptional organisational and time management skills including prioritisation, managing diaries, appointments, meetings and filing record systems oAbility to design and maintain information and filing systems oExcellent verbal and written communication skills, including a good telephone manner oAble to communicate effectively with senior clinical and managerial staff, corporate directors and other senior managers across the trust oAbility to maintain confidentiality at all times oAptitude to enhance personal development and own skills oProven ability to take initiative and manage a busy office in the frequent absence of the Director oAbility to initiate and sustain independent case and project work oQuick learner, able to access appropriate information and advice and imbue confidence and Trust oTo meet deadlines and priorities often under considerable pressure and to tight deadlines Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Barts Health NHS Trust Address Whipps Cross Hospital London E11 1NR Employer's website https://www.bartshealth.nhs.uk (Opens in a new tab)