Great Western Hospitals NHS Foundation Trust
This is a part-time Administrator post that supports the Health & Safety Department. The post holder will be required to work autonomously, exercising independent judgement and use of initiative, including the prioritisation of their own workload while liaising with the Health and Safety Officer/Manual Handling Advisor and the team.
Main Duties of the Job
1. To attend, as required by the team manager, to take minutes at meetings, transcribe, and distribute minutes and agendas to attendees at any meetings.
2. To lead on the health and safety training bookings and administration to ensure an effective process is in place to support staff when booking onto a course.
3. To provide statistics on accident and incident data throughout the Trust as required.
4. To support with administration for the corporate audit as required by team managers.
5. To ensure phone calls that are received are answered in a timely manner and escalated to a senior member of the team when required.
6. To assist in managing and distributing relevant requests via the generic Ask Health and Safety inbox.
7. As and when required, support with RIDDOR investigation administration by the Team Manager.
About Us
Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are:
* Service: We will put our patients first.
* Teamwork: We will work together.
* Ambition: We will aspire to provide the best service.
* Respect: We will act with integrity.
Job Responsibilities
1. Prepare agendas for meetings; update monthly statistics; ensure PowerPoint presentations are correct when required by Team Managers.
2. Work autonomously on a continuous basis and act in an efficient manner in absence of managers and colleagues within agreed parameters.
3. Provide information and advice about general Health & Safety matters, deferring any specialist advice to the appropriate H&S Team member as necessary.
4. The provision of computer services, photocopying, scanning, and filing support to the H&S Team and the accident/incident management system.
5. Maintain sickness and absence leave charts in absence of a colleague.
6. To manage and plan diary appointments, including conferences and meetings, ensuring the availability of personnel and venues.
7. To compile and maintain an efficient filing system.
Person Specification
Qualifications
* Qualified to NVQ Level 2 or equivalent training and experience.
* Standard of general education GCSE.
* Recognised secretarial qualifications and IT skills.
* Recognised minute-taking qualification.
Experience
* Experience of general administration duties in a busy working environment.
* Health and Safety experience.
Knowledge
* Good office organisational skills including the ability to prioritise tasks/time.
* Excellent communication/interpersonal skills.
* Awareness of the high degree of confidentiality required, using tact and diplomacy when dealing with all matters, particularly those of a confidential and/or sensitive nature.
* Advanced office organisational skills including the ability to prioritise tasks/time.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Great Western Hospitals NHS Foundation Trust
Manual Handling Advisor/Health and Safety Officer
£24,071 to £25,674 per annum pro rata
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